Facility Sr. Administrator

About the Role

Tuwaiq Casting & Forging is seeking a highly motivated and operationally astute Senior Administrator to lead the Administration & Facility Department. Reporting directly to the Manager, Admin & Facility, this pivotal role is responsible for overseeing and optimizing all administrative and facility management functions across the company’s multiple sites. The ideal candidate will ensure seamless operational performance, uphold stringent compliance with company policies and EHSS standards, and drive continuous improvement initiatives to support business objectives. This position demands a strategic approach to facility oversight, vendor management, and administrative excellence to foster an efficient and productive work environment.

Key Responsibilities

The Facility Sr. Administrator will play a critical role in maintaining the operational integrity of the company’s facilities while providing high-level administrative support. Responsibilities include:

• Office Administration: Oversee the day-to-day operations of general office functions, ensuring optimal levels of supplies and equipment are maintained. Manage incoming and outgoing correspondence, calls, and visitor coordination with professionalism and efficiency.
• Facilities Management: Ensure the cleanliness, maintenance, and safety of all office premises across the company’s sites. Coordinate closely with facility vendors and maintenance service providers to uphold high standards of operational readiness.
• Team Support: Provide comprehensive administrative support to departments and executives, including organizing internal meetings, workshops, and corporate events to facilitate collaboration and productivity.
• Vendor & Contract Management: Serve as the primary liaison with external service providers, including cleaning, security, and IT support teams. Manage office-related contracts, ensuring strict adherence to service level agreements and compliance requirements.
• Record Keeping & Compliance: Maintain meticulous physical and digital filing systems while ensuring full compliance with company policies and applicable regulatory standards, including EHSS requirements.
• Budget & Procurement: Assist in the preparation of office-related expense budgets and oversee the procurement of office supplies and services to align with financial and operational objectives.
• HR & Onboarding Support: Facilitate the seamless onboarding of new hires by coordinating workspace setup and initial orientation. Additionally, support staff welfare activities and initiatives that enhance office culture and employee engagement.

Requirements

To excel in this role, candidates must meet the following qualifications and competencies:

• Education & Experience:
  • A high school diploma or a Diploma in Administration, Facility Management, Business Administration, or a related field is required.
  • Minimum of 5 years of relevant experience in facility management, preferably within an industrial or manufacturing environment.
  • Proven track record in managing multiple sites or locations simultaneously, demonstrating adaptability and operational oversight.
• Technical Competencies:
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with facility management systems or software.
• Behavioral Competencies:
  • Strong leadership and team management abilities, with a focus on driving operational excellence and fostering a collaborative work environment.
  • Exceptional interpersonal and communication skills, with fluency in both English and Arabic to effectively engage with stakeholders at all levels.