Resource planning specialist

Resource Planning Specialist – Drive Operational Excellence Through Strategic Resource Allocation

In this dynamic role, you will play a pivotal part in optimizing resource planning and coordination across divisions to ensure seamless operational efficiency. Your expertise will be instrumental in aligning departmental needs with available resources, fostering collaboration, and delivering exceptional service to employees while upholding the highest standards of performance and compliance.

As the **Resource Planning Specialist**, you will bridge critical gaps between departments, ensuring that every team operates with the right resources at the right time. Your strategic foresight and meticulous coordination will be essential in maintaining smooth workflows, mitigating challenges, and driving continuous improvement within the organization.

Key Responsibilities

• Leadership in Behavioral Improvement and Consequence Management (BICM): Administer and coordinate initiatives under the Behavioral Improvement and Consequence Management program, ensuring alignment with organizational goals and fostering a culture of accountability and growth.
• Employee Vacation and Leave Coordination: Oversee the planning, monitoring, and approval of vacation schedules for Technical Services Division (TSD) employees, balancing individual needs with operational demands to maintain productivity.
• Personnel Problem Resolution: Assess, analyze, and resolve personnel-related issues with precision and empathy. Escalate complex matters as necessary while ensuring fair and timely resolutions that uphold company policies.
• Quality Assurance and Compliance: Ensure all work adheres to the highest standards of quality, efficiency, and compliance with company policies, regulations, and departmental requirements. Act as a guardian of operational excellence, driving consistency and reliability across all processes.
• Strategic Liaison with HR and Regulatory Bodies: Collaborate closely with the HR Division and Port Authority to align strategies, share critical information, and facilitate the procurement of essential documentation, including IQAMA, Port Permits, Insurance, and Certificates, ensuring seamless compliance.
• Career Development and Training: Manage the Technical Services Division’s training matrix and employee career pathways, fostering skill development and long-term professional growth within the organization.
• Personnel Scheduling and Overtime Management: Oversee scheduling, review time records, and manage overtime requests with accuracy. Monitor scheduling systems to ensure data integrity and generate insightful reports for informed decision-making.
• Financial Reporting and Incentive Management: Prepare and submit TSD monthly incentive reports to the Finance Division, ensuring transparency and accuracy in financial documentation.
• Document Management and Compliance: Maintain and sustain the Document Management System, ensuring strict adherence to revision, communication, and disposal protocols. Drive compliance across the department while promoting efficient knowledge management.
• Versatile Support: Contribute to other reasonable duties within the scope of the role, demonstrating adaptability and a proactive approach to supporting organizational objectives.

Core Competencies and Qualifications

To excel in this role, you will bring a blend of technical expertise, analytical rigor, and interpersonal finesse. The ideal candidate will possess:

• Education: A Bachelor’s degree in Administration, Business, Human Resources, or a related field. Relevant certifications or professional development in resource management, HR, or operations are a plus.
• Language Proficiency: Fluency in English, both written and spoken, to facilitate clear communication across diverse teams and stakeholders.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) at an intermediate level, along with foundational knowledge of project management, budgeting, and statistical analysis tools.
• Soft Skills: Exceptional attention to detail, a safety-conscious mindset, and strong problem-solving abilities. Your adaptability, time management, and collaborative spirit will enable you to thrive in a fast-paced environment while maintaining a high work ethic.
• Industry Experience: 1-3 years of relevant experience in resource planning, HR coordination, or operations management. Prior experience in the **marine port industry** is highly advantageous, offering valuable insights into regulatory environments and operational complexities.

Technical Proficiencies

Your toolkit will include:

• Audit preparation and execution
• Basic budgeting and financial reporting
• First aid certification (or willingness to obtain)
• Project management fundamentals
• Root cause analysis techniques
• Expertise in governmental regulatory processes
• Statistical analysis for data-driven decision-making
• Advanced time and resource management strategies
• Effective verbal and written communication for stakeholder engagement

Performance Metrics

Success in this role will be measured through key performance indicators, including:

• Incentive cost management and accuracy
• Monthly reporting on duty hours and operational efficiency
• Project completion and timeline adherence
• Training program completion rates and employee engagement
• Progress in vacation plan coordination and approval

Join us in shaping a culture of operational excellence, where strategic resource planning drives innovation, compliance, and employee satisfaction. Your contributions will be instrumental in elevating the organization’s performance and ensuring long-term success.