Executive Personal Secretary to the Deputy CEO

About the Role

We are seeking a highly motivated and detail-oriented Executive Personal Secretary to the Deputy CEO to join our dynamic team in the medical and pharmaceutical sector based in Riyadh, Saudi Arabia. This pivotal role requires a professional with exceptional organizational, communication, and administrative skills to provide comprehensive support to the Deputy CEO, ensuring seamless operations and effective leadership. The ideal candidate will thrive in a fast-paced corporate environment, demonstrating unwavering professionalism, discretion, and the ability to manage complex schedules and priorities with precision.

Key Responsibilities

• Executive Support: Manage the Deputy CEO’s schedule, including appointments, meetings, and travel arrangements, both domestically and internationally. Ensure all engagements are coordinated efficiently and conflicts are resolved proactively.
• Communication & Correspondence: Draft, edit, and distribute professional correspondence, reports, and presentations in English and Arabic. Maintain clear and concise communication channels with internal stakeholders, clients, business partners, and international entities.
• Meeting Management: Attend meetings, prepare detailed minutes, and follow up on action items and decisions to ensure accountability and progress. Collaborate with cross-functional teams to facilitate seamless information flow.
• Administrative Coordination: Liaise with internal departments to streamline processes, resolve administrative issues, and support the Deputy CEO in executing strategic initiatives. Maintain confidentiality and handle sensitive information with the utmost integrity.
• Travel & Logistics Support: Accompany the Deputy CEO on business visits, meetings, and international trips as required. Coordinate travel arrangements, including flights, accommodations, and itineraries, while ensuring all logistical details are meticulously planned.
• Technical Proficiency: Utilize advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to prepare high-quality documents, analyze data, and present information effectively.
• Industry Insight: While not mandatory, prior experience or knowledge in the pharmaceutical, healthcare, or medical sector is highly advantageous. A strong understanding of industry-specific terminology and regulations will enhance your ability to support the Deputy CEO effectively.

Qualifications & Skills

• Education & Experience: Bachelor’s degree in Business Administration, Secretarial Studies, or a related field. Minimum of 5 years of progressive experience in executive secretarial or senior office support roles, preferably within a corporate or healthcare environment.
• Language Proficiency: Fluent in both English and Arabic, with excellent written and verbal communication skills. The ability to articulate ideas clearly and professionally is essential.
• Organizational Excellence: Demonstrated ability to manage multiple priorities, meet tight deadlines, and maintain high levels of accuracy in a dynamic environment. Strong attention to detail and problem-solving skills are critical.
• Professionalism & Discretion: A high degree of professionalism, integrity, and confidentiality is required. The ability to handle sensitive information with discretion and maintain a polished demeanor under pressure is non-negotiable.
• Technical Competency: Proficient in Microsoft Office Suite and familiar with enterprise-level software for scheduling, document management, and communication. Adaptability to new technologies and tools is a plus.
• Flexibility & Adaptability: Willingness to work flexible hours, including evenings or weekends, to accommodate business needs and support the Deputy CEO’s schedule as required.

Why Join Us?

As a key member of our leadership team, you will play a critical role in shaping the success of our organization. This position offers a unique opportunity to work closely with senior executives, gain exposure to high-level strategic initiatives, and contribute to the growth of a leading company in the medical and pharmaceutical sector. We offer a competitive compensation package, professional development opportunities, and a collaborative work environment that values excellence and innovation.

Location & Application Process

This position is based in Riyadh, Saudi Arabia. Interested candidates are invited to submit their updated CV to [email protected], with the subject line clearly marked as “Executive Personal Secretary to the Deputy CEO”. Only shortlisted candidates will be contacted for further assessment.