Document Controller

Document Controller – Ensure Precision and Compliance in Project Documentation at SHAR Company

Join SHAR Company, a distinguished leader in Saudi Arabia’s construction sector, where excellence in project execution and operational efficiency are paramount. As a Document Controller, you will play a critical role in maintaining the integrity, accessibility, and compliance of all project and corporate documentation—ensuring seamless collaboration across teams while upholding the highest industry standards.

SHAR Company is a dynamic, multicultural organization with a workforce of over 3,000 professionals from diverse backgrounds. We foster an inclusive environment where innovation, professional growth, and collaboration thrive. Our commitment to employee development is reflected in structured career pathways, hands-on training programs, and opportunities to contribute meaningfully to large-scale construction projects.

In this full-time, on-site role based in Riyadh, you will be responsible for overseeing the entire lifecycle of project documentation—from initial submission to final archival—while ensuring alignment with internal policies and regulatory requirements. Your work will directly support project teams, engineers, and cross-functional stakeholders by providing timely, accurate, and well-organized documentation.

Key Responsibilities:

• Document Management and Compliance: Organize, maintain, and update project and company documentation with meticulous attention to detail, ensuring accuracy, consistency, and adherence to industry standards and internal guidelines.
• Version Control and Tracking: Manage document versions, approval workflows, and revision histories to prevent discrepancies and ensure stakeholders have access to the most current information.
• Digital and Physical Filing Systems: Implement and maintain efficient filing systems—both electronic and physical—to facilitate quick retrieval and secure storage of critical project records.
• Cross-Functional Collaboration: Act as a liaison between project teams, engineers, and other departments to distribute documents, resolve information requests, and communicate documentation statuses effectively.
• Process Optimization: Identify opportunities to streamline documentation workflows, enhance efficiency, and integrate best practices in records management.

Qualifications and Skills:

We are seeking a detail-oriented professional with a strong foundation in document management and experience in corporate or construction environments. Ideal candidates will possess:

• Proven Experience: Hands-on experience in project documentation, records management, or related roles within construction, engineering, or large-scale project environments.
• Technical Proficiency: Proficiency in office software (e.g., Microsoft Office Suite) and electronic document management systems (EDMS), including PDF tools and version control platforms.
• Organizational Excellence: Exceptional organizational skills, the ability to manage multiple document streams simultaneously, and a commitment to maintaining high standards of accuracy.
• Communication and Coordination: Strong interpersonal and communication skills to collaborate effectively with multicultural teams, clarify documentation requirements, and resolve queries promptly.
• Educational Background: A diploma or bachelor’s degree in business administration, engineering, information management, or a related field is highly beneficial.
• Location and Work Environment: Willingness to work on-site in Riyadh and thrive in a fast-paced, collaborative multicultural team setting.

If you are passionate about ensuring the seamless flow of information in high-stakes construction projects and eager to contribute to SHAR Company’s continued success, we invite you to apply. Your expertise in documentation control will be instrumental in driving operational excellence and supporting our mission of delivering world-class construction solutions.