Legal Administrative Assistant - KSA Nationals

Position Overview

Gateworth is partnering with a prestigious international law firm to support the expansion of its Riyadh office. We are currently seeking a highly motivated and experienced Legal Administrative Assistant to join our growing team. This role offers a dynamic and multifaceted opportunity for professionals who thrive in a fast-paced legal environment while contributing to the seamless operation of a high-caliber law firm.

The selected candidate will play a pivotal role in bridging legal and administrative functions, ensuring operational excellence and delivering exceptional service to clients, partners, and internal stakeholders. This position is ideal for individuals with a keen eye for detail, strong organizational capabilities, and a commitment to maintaining the highest standards of professionalism in a corporate setting.

Key Responsibilities

The Legal Administrative Assistant will be responsible for a diverse range of duties designed to support the firm’s legal and administrative operations. These responsibilities include:

• Front-of-House and Reception Support: Act as the primary point of contact for clients and visitors, providing a warm and professional welcome while ensuring a polished first impression of the firm.
• Travel and Logistics Coordination: Arrange domestic and international travel arrangements, including flights, accommodations, and itineraries, for partners and lawyers to facilitate business operations.
• Event and Meeting Management: Organize and coordinate meetings, seminars, client events, and internal office functions, ensuring all logistics are handled efficiently and professionally.
• Document and Correspondence Management: Prepare, amend, format, proofread, and manage legal documents, presentations, reports, and correspondence with precision and attention to detail.
• Financial and Administrative Support: Process client billing requests, expense claims, supplier invoices, and vendor/payee set-ups to ensure accurate and timely financial operations.
• Onboarding and Offboarding Support: Assist with the smooth transition of new hires and departing employees, including facilities management and general administrative projects to maintain office efficiency.
• Communication and Office Coordination: Manage incoming calls, correspondence, couriers, and office communications to ensure seamless information flow and operational continuity.

Qualifications and Requirements

To qualify for this role, candidates must meet the following criteria:

• Experience: A minimum of 2-3 years of relevant administrative experience, preferably within a law firm, professional services firm, or international corporate environment.
• Organizational Skills: Exceptional ability to prioritize tasks, manage multiple deadlines, and thrive in a high-pressure environment while maintaining accuracy and efficiency.
• Communication Skills: Fluency in both Arabic and English, with strong written and verbal communication abilities to interact effectively with clients, colleagues, and stakeholders.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint, and Teams, to support daily administrative tasks.
• Cultural Competency: A positive, adaptable, and professional demeanor, capable of collaborating effectively with diverse teams and individuals across various cultural backgrounds.

Compensation and Benefits

This position offers a competitive compensation package, including a monthly salary ranging from SAR 16,000 to SAR 18,000, along with a comprehensive benefits package designed to support your professional and personal well-being.

Location

The role is based in Riyadh, Saudi Arabia, providing an opportunity to contribute to the growth of a leading international law firm in a dynamic and culturally rich environment.

How to Apply

Qualified candidates who meet the above requirements and are eager to take on a new challenge are encouraged to submit their application via the provided link. For any further inquiries, please contact [email protected], quoting the reference GWG 16429.