Administrator/ Secretary "Legal Department"

Position Overview

Join Cenomi Retail, a leading retail and F&B conglomerate established in 1990 as Fawaz Alhokair Fashion Retail Co., and play a pivotal role in supporting our dynamic Legal Department. With a footprint spanning over 1,600 stores across 100 shopping centers in 11 countries, we bring together globally recognized brands such as Zara, Mango, Aldo, Cinnabon, and Subway. As a trusted partner in the retail and hospitality sectors, our Legal Department ensures compliance, mitigates risks, and upholds corporate governance across our diverse operations. The Administrator/Secretary in this role will provide high-level administrative and operational support to the Legal Director and the broader legal team, contributing to the seamless functioning of legal processes and corporate governance.

Key Responsibilities

The Administrator/Secretary for the Legal Department will serve as the backbone of legal operations, ensuring efficiency, accuracy, and compliance in all administrative tasks. Your core responsibilities will include:

• Legal Documentation Management: Oversee the preparation, organization, and maintenance of legal documents, contracts, corporate records, and regulatory filings. Ensure all documentation is up-to-date, accurately filed, and readily accessible in compliance with Saudi laws and company policies.
• Contract Administration: Manage contract trackers, coordinate the preparation of execution packs, and facilitate the signing process. Maintain meticulous records of contract deadlines, renewals, and amendments to support timely renewals and compliance.
• Corporate Governance Support: Assist in the preparation and maintenance of corporate records, including minutes, resolutions, and statutory filings. Ensure adherence to regulatory requirements and corporate governance standards.
• Legal Correspondence & Communication: Handle incoming and outgoing legal correspondence, including emails, letters, and communications with external stakeholders such as law firms, government agencies, and business partners. Ensure all communications are professional, accurate, and timely.
• Meeting Coordination: Organize and manage meetings, including scheduling, preparing agendas, taking minutes, and distributing follow-up actions. Ensure all meetings are conducted in a structured and efficient manner.
• Document Formatting & Proofreading: Prepare and format legal documents, including contracts, agreements, and court filings, to the highest standards. Conduct thorough proofreading to ensure accuracy, consistency, and compliance with legal terminology and formatting requirements.
• Database & Filing System Maintenance: Maintain and update legal databases, document management systems, and filing systems to ensure easy retrieval and compliance with data protection policies.
• Confidentiality & Compliance: Uphold the highest standards of confidentiality and discretion in handling sensitive legal information. Ensure all processes and documentation comply with internal policies and external regulatory requirements.

Qualifications & Experience

To excel in this role, you will bring a blend of administrative expertise and legal acumen, supported by the following qualifications and experience:

• Professional Background: Minimum of 2 to 3 years of experience in a legal administration, contract management, or corporate administration role. Prior experience as a Legal Secretary, Legal Administrator, or Executive Assistant within a law firm or in-house legal department is highly desirable.
• Technical Proficiency:
  • Advanced proficiency in Microsoft Office Suite, with a strong emphasis on Microsoft Word for document preparation and formatting.
  • Experience managing contract trackers, legal filing systems, and document databases.
  • Ability to prepare execution packs and coordinate document signing processes efficiently.
• Organizational & Communication Skills:
  • Exceptional organizational abilities with a keen attention to detail, ensuring all tasks are completed accurately and on time.
  • Strong written and verbal communication skills, with the ability to draft clear, concise, and professional correspondence.
  • Proven ability to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy.
• Personal Attributes:
  • Highly proactive and responsive, with the ability to anticipate needs and take initiative with minimal supervision.
  • Strong sense of professionalism, discretion, and confidentiality in handling sensitive information.
  • Excellent time management skills, with a commitment to meeting deadlines and delivering results.

Why Join Cenomi Retail?

As a key member of our Legal Department, you will be part of a dynamic and growing organization that values professionalism, innovation, and excellence. Cenomi Retail offers a competitive compensation package, opportunities for career advancement, and the chance to contribute to the success of a leading retail and F&B enterprise in the Kingdom of Saudi Arabia and beyond. If you are a detail-oriented professional with a passion for legal administration and a commitment to excellence, we invite you to apply and become an integral part of our team.