Document Control Specialist I

Document Control Specialist I – Drive Efficiency and Excellence in Project Documentation

At AECOM, we are shaping the future by delivering transformative infrastructure solutions that enhance communities worldwide. From optimizing transportation networks to ensuring access to clean water and sustainable energy, our work creates lasting impact. As a Document Control Specialist I, you will play a pivotal role in maintaining the integrity, accessibility, and security of critical project documentation, ensuring seamless collaboration and compliance across global initiatives.

This dynamic role offers an opportunity to contribute to groundbreaking projects while honing your expertise in document management, records control, and process optimization. You will work closely with cross-functional teams, including project managers, engineers, and IT specialists, to establish and enforce robust documentation standards that support project success and operational efficiency.

Key Responsibilities

In this collaborative environment, your responsibilities will include:

• Documentation and Records Management: Oversee the proper handling, storage, and retrieval of project documentation, ensuring alignment with industry standards and client requirements. Coordinate with IT and records management teams to implement secure protocols for media rotation, version control, and lifecycle management.
• Process Optimization: Analyze current workflows to identify opportunities for improvement, cost savings, and enhanced efficiency in document control processes. Proactively recommend tools, systems, and best practices to streamline operations.
• Compliance and Quality Assurance: Ensure adherence to project documentation standards, quality management systems, and regulatory requirements. Evaluate external tools and resources to determine their suitability for project needs.
• Reporting and Data Analysis: Prepare statistical reports on document usage, project efficiency, and resource allocation to inform decision-making and strategic planning.
• Stakeholder Collaboration: Serve as a liaison between technical teams, project managers, and end-users to troubleshoot documentation challenges and provide specialized reference support. Select and procure new resource materials to support evolving project demands.
• Continuous Improvement: Stay abreast of advancements in document management systems and industry trends, advocating for innovative solutions that enhance productivity and project outcomes.

Qualifications and Experience

To excel in this role, you will bring:

• A Bachelor’s degree or equivalent diploma in Business Administration, Information Management, Engineering, or a related field, reflecting a strong foundation in organizational systems and technical documentation.
• 10+ years of hands-on experience in document control, records management, or a specialized function within large-scale infrastructure, rail, construction, or engineering projects. Demonstrated success in managing complex documentation workflows and ensuring compliance with project standards.
• Proven expertise in document control procedures, revision tracking, version control, and lifecycle management, with a keen eye for detail and a commitment to quality.
• Proficiency in industry-leading document management systems such as Aconex, SharePoint, EDMS, OpenText, Oracle Unifier, or Asite, enabling you to navigate and optimize digital workflows efficiently.
• Strong analytical and problem-solving skills to evaluate tools, processes, and data, offering actionable recommendations that drive operational excellence.
• Exceptional communication and collaboration abilities to engage with diverse stakeholders, clarify documentation requirements, and foster a culture of transparency and accountability.

Why Join AECOM?

At AECOM, we empower our employees to make a meaningful difference while advancing their careers in a global, mission-driven organization. As a Document Control Specialist I, you will:

• Be part of a global team of 50,000+ professionals dedicated to solving the world’s most complex infrastructure challenges with innovation and integrity.
• Work on high-impact projects that shape cities, economies, and communities, leaving a legacy for future generations.
• Leverage cutting-edge document management technologies and industry-leading tools to enhance productivity and project delivery.
• Access a comprehensive benefits package, including medical, retirement planning, flexible work arrangements, and professional development opportunities, designed to support your well-being and growth.
• Contribute to a culture of collaboration where your expertise is valued, and your ideas drive meaningful change.

AECOM is a Fortune 500 firm with $16.1 billion in revenue (FY 2025), recognized as the global infrastructure leader in water, environment, energy, transportation, and buildings. Join us in building a better world—one document, one project, and one community at a time.