Legal Secretary

Legal Secretary – Strategic Support for a Global Law Firm in Saudi Arabia

Join our prestigious law firm as a **Legal Secretary** in our Saudi Arabia office, where you will play a pivotal role in ensuring seamless administrative and operational excellence for our legal team. This is an exceptional opportunity for a detail-oriented, bilingual professional to contribute to a dynamic international environment while supporting attorneys, paralegals, and cross-border legal matters with precision and discretion.

As our Legal Secretary, you will be the backbone of our legal operations, bridging communication between our Saudi office and global offices in Dubai, London, New York, and beyond. Your expertise in both **English and Arabic** will be instrumental in managing complex legal documentation, coordinating high-stakes client engagements, and ensuring compliance with local regulatory frameworks. This role demands a blend of **administrative mastery, legal acumen, and cultural sensitivity**—making it ideal for an ambitious professional seeking to grow within a leading law firm.

Key Responsibilities

In this dynamic role, your responsibilities will include:

• Comprehensive Administrative Support: Provide meticulous day-to-day assistance to partners, associates, and paralegals, ensuring smooth workflows and operational efficiency.
• Multilingual Legal Documentation: Draft, edit, proofread, and format legal documents, correspondence, memoranda, and presentations in both **English and Arabic**, maintaining the highest standards of accuracy and professionalism.
• Calendar and Travel Coordination: Manage attorneys’ schedules, book meetings, and arrange travel logistics—including cross-time-zone video conferences—with impeccable organization.
• Client File Management: Open, maintain, and close client files in compliance with firm policies, including conflict-check procedures, while ensuring seamless document retention and accessibility.
• Billing and Financial Support: Prepare and submit time entries, expense reports, and billing documentation using the firm’s timekeeping systems, ensuring accuracy and timeliness.
• Cross-Border Legal Liaison: Facilitate communication between our Saudi office and international offices (Dubai, London, New York) on complex cross-border legal matters, acting as a key liaison.
• Government and Court Coordination: Liaise with Saudi government bodies, notaries, and courts for document filings, attestations, and translations, ensuring adherence to local procedures (e.g., Najiz, Ministry of Commerce).
• Correspondence and Distribution: Handle incoming and outgoing legal correspondence, draft routine letters, and manage document distribution with confidentiality and professionalism.
• Filing and Record Management: Organize and maintain both physical and electronic filing systems, ensuring compliance with document retention policies and firm standards.
• Event and Client Coordination: Assist in organizing client meetings, legal closings, and firm events, contributing to a polished and professional client experience.
• Confidentiality and Backup Support: Uphold strict confidentiality regarding client and firm matters while providing backup support to colleagues during peak workloads or absences.

Qualifications and Skills

We are seeking a **highly skilled Legal Secretary** with the following qualifications and attributes:

• Experience: Minimum **3–5 years** of experience as a Legal Secretary, preferably within a **US, UK, or international law firm**, with a proven track record of excellence in legal support roles.
• Bilingual Proficiency: **Fluency in both English and Arabic** (written and spoken), with the ability to handle bilingual correspondence, translations, and legal documentation seamlessly.
• Technical Expertise: Strong proficiency in **Microsoft Office (Word, Outlook, Excel, PowerPoint)**, along with experience using **document management systems (e.g., iManage, NetDocuments)** and **timekeeping software (e.g., Aderant, Elite, Intapp)**. Familiarity with legal practice management tools is a significant advantage.
• Typing and Accuracy: Exceptional typing speed and precision in both **English and Arabic**, ensuring error-free documentation and correspondence.
• Organizational Excellence: Outstanding organizational skills with the ability to manage **multiple priorities, deadlines, and competing demands** in a fast-paced legal environment.
• Professionalism and Discretion: A **professional demeanor** and unwavering commitment to confidentiality, even in highly sensitive legal matters.
• Saudi National (Female) Requirement: This position is open only to **Saudi female nationals**, in alignment with our firm’s hiring policy and **Nitaqat (Saudization) requirements**.

Preferred Qualifications:

• A **diploma or degree** in Legal Studies, Business Administration, or a related field.
• Prior experience supporting **corporate, banking, or litigation practice groups**, with exposure to high-stakes legal matters.
• Familiarity with **Saudi court and government filing procedures**, including platforms like Najiz and the Ministry of Commerce.
• Experience in **notary and attestation coordination**, particularly within the Saudi legal landscape.

Core Competencies

To thrive in this role, you will demonstrate:

• Exceptional Communication: Both **written and verbal** skills to interact effectively with attorneys, clients, and internal teams.
• Attention to Detail: An unwavering commitment to accuracy, ensuring that every document and task meets the firm’s rigorous standards.
• Resilience Under Pressure: The ability to perform under tight deadlines while maintaining composure and professionalism.
• Cultural Sensitivity: A deep understanding of **Saudi legal and cultural norms**, enabling seamless collaboration with local authorities and clients.
• Proactive Initiative: A self-motivated approach to problem-solving, with the ability to work both **independently and collaboratively** within a team environment.

If you are a **detail-oriented, bilingual professional** with a passion for legal support and a desire to contribute to a global law firm, we invite you to apply. Join us in shaping the future of legal excellence in Saudi Arabia.