Senior Executive Assistant, CEO Office

Senior Executive Assistant, CEO Office – Join Sapphire’s Leadership Team in Driving Visionary Change

At Sapphire, a pioneering joint venture based within the Special Integrated Logistics Zone (SILZ) in Riyadh, we are shaping the future of industrial automation and smart manufacturing in the Kingdom of Saudi Arabia. As the Senior Executive Assistant to the CEO, you will play a pivotal role in supporting the Chief Executive Officer in executing strategic vision, fostering governance excellence, and ensuring seamless stakeholder engagement. This dynamic position demands a highly organized, proactive, and business-savvy professional who thrives in a fast-paced, high-impact environment.

In this highly influential individual contributor role, you will serve as the CEO’s trusted partner, bridging the gap between executive strategy and operational execution. Your responsibilities extend far beyond traditional administrative support—you will be instrumental in refining decision-making processes, enhancing accountability, and driving efficiency across the organization. With a focus on strategic coordination, action tracking, and executive reporting, you will ensure that critical initiatives are executed with precision, transparency, and alignment with Sapphire’s ambitious goals.

Key Responsibilities

Your role will encompass a broad spectrum of strategic and operational duties, designed to elevate the CEO’s effectiveness and the organization’s overall performance:

• Executive Support and Strategic Coordination
  - Provide elite-level support to the CEO across daily priorities, strategic initiatives, governance requirements, and stakeholder engagements, ensuring seamless execution of all executive commitments.
  - Act as the central coordination hub for CEO-directed actions, meticulously organizing, documenting, tracking, and closing matters with unmatched professionalism and confidentiality.
  - Anticipate CEO needs by proactively preparing briefs, action items, and follow-up materials, while maintaining ownership over all CEO Office activities to ensure timeliness, accuracy, and impact.
• Action Tracking and Executive Follow-Up
  - Develop and maintain highly structured action trackers for CEO priorities, Board and Executive Committee matters, shareholder requests, and strategic initiatives, including owners, deadlines, dependencies, risks, and progress updates.
  - Collaborate closely with Company Management and function heads to ensure timely completion of assigned actions, while supporting the CEO in enhancing cross-functional accountability without compromising individual authority.
  - Prepare comprehensive action status updates, dashboards, and summaries for CEO review, escalating critical delays or risks with clarity and urgency to align with strategic objectives.
• Executive Reporting and Data-Driven Insights
  - Design and maintain dynamic management dashboards and progress reports using advanced tools like Excel, PowerPoint, and other analytical platforms to monitor KPIs, risks, and operational readiness.
  - Consolidate inputs from multiple functions into executive-ready reports, ensuring data accuracy and identifying gaps or inconsistencies for clarification.
  - Craft concise decision notes, briefing papers, and executive highlights to support informed decision-making, while continuously refining the quality and visual appeal of executive communications.
• Board, Executive Committee, and Governance Support
  - Play a critical role in preparing for Board of Managers meetings, Executive Committee sessions, shareholder engagements, and other governance forums by coordinating materials, agendas, and follow-up actions.
  - Ensure compliance with governance protocols and facilitate seamless communication between the CEO, Board members, and key stakeholders, fostering transparency and trust.

This is an exceptional opportunity for a detail-oriented, results-driven professional to contribute meaningfully to Sapphire’s mission of advancing industrial automation in Saudi Arabia. If you are a highly organized, business-savvy individual with a passion for executive support and strategic coordination, we invite you to be part of our leadership team and help shape the future of smart manufacturing.

Join us in driving impactful change—where your role will be as vital as it is rewarding.