Office Manager (Saudi)

Office Manager – Strategic Executive Support in Saudi Arabia’s Real Estate & Construction Sector

Join a dynamic and innovative leader in the realm of real estate development and mega-project construction as our **Office Manager** for the Deputy CEO. Based in the vibrant heart of Riyadh, this pivotal role ensures seamless administrative and operational excellence, enabling the Deputy CEO to focus on high-impact strategic initiatives while delivering world-class project outcomes.

This is more than an office management position—it’s an opportunity to play a critical role in the backbone of a high-profile executive office, where precision, discretion, and strategic coordination drive success in one of Saudi Arabia’s most dynamic industries.

Key Responsibilities

As the linchpin between the Deputy CEO and internal/external stakeholders, your responsibilities will include:

• Executive Calendar & Logistics Management: Masterfully coordinate the Deputy CEO’s schedule, including high-stakes meetings, site visits, and international travel, while balancing competing priorities with utmost efficiency.
• Strategic Communication & Liaison: Serve as the primary liaison between the Deputy CEO’s office and key stakeholders—including internal departments (PMO, HR, Finance, and Project Teams), external contractors, and government entities—ensuring seamless information flow and alignment.
• Documentation & Reporting Excellence: Draft, review, and refine critical reports, presentations, meeting minutes, and official correspondence in both **English and Arabic**, maintaining impeccable professionalism and accuracy.
• Action Item & Follow-Up Coordination: Track and escalate action items across departments, ensuring deadlines are met and deliverables are executed flawlessly on behalf of the Deputy CEO.
• Event & Site Visit Coordination: Organize high-level meetings, corporate events, and site visits with meticulous attention to logistics, briefing materials, and attendee expectations.
• Confidentiality & Discretion: Handle sensitive information with the utmost professionalism, adhering to strict confidentiality protocols in a high-stakes corporate environment.
• Cross-Functional Collaboration: Partner closely with PMO, HR, Finance, and Project Teams to facilitate smooth information exchange and operational support for the Deputy CEO’s strategic priorities.
• Office & Budget Oversight: Manage the executive office budget, procurement of supplies, and vendor coordination to ensure operational efficiency and cost-effectiveness.
• Team Leadership: Supervise administrative/support staff (if applicable), fostering a high-performing, collaborative team culture.
• Ad Hoc Strategic Support: Assist with special projects and initiatives as directed, contributing to the Deputy CEO’s broader vision for growth and innovation.

Qualifications & Competencies

To excel in this role, you will bring:

• Education: A **Bachelor’s degree in Business Administration, Management, or a related field**—preferably with a focus on executive support or corporate administration.
• Experience: **8–12 years** of hands-on experience in **executive office management**, ideally supporting **C-suite or senior leadership** in **construction, real estate, or large-scale infrastructure/high-rise projects**. Proven success in a fast-paced, high-visibility environment is essential.
• Language Proficiency:
• **Fluent English** (spoken and written) – a non-negotiable requirement.
• **Arabic fluency** is highly preferred/required to facilitate seamless communication within Saudi Arabia’s business landscape.
• Core Skills:
• **Exceptional organizational and multitasking abilities** to manage competing deadlines and priorities with ease.
• **Impeccable written and verbal communication** skills, with the ability to articulate complex ideas clearly and professionally.
• **Unwavering discretion and professionalism** when handling confidential matters, ensuring trust and integrity in all interactions.
• **Proficiency in MS Office Suite** (Outlook, Word, Excel, PowerPoint), with a plus for familiarity with **document/PMO systems** used in large-scale project environments.
• **Strong stakeholder management** skills, capable of navigating relationships across **executive, technical, and government levels** with diplomacy and influence.
• **Resilience and adaptability** to thrive in a **high-pressure, project-driven environment**, where agility and problem-solving are key.

If you are a detail-oriented, strategic thinker with a passion for supporting executive leadership in Saudi Arabia’s dynamic real estate and construction sector, we invite you to apply. This is your opportunity to make a meaningful impact behind the scenes—where precision, professionalism, and partnership drive success.