Business Administration Officer

Join Our Dynamic Team as a Business Administration Officer in Riyadh

Are you a detail-oriented professional with a passion for streamlining administrative processes and driving operational excellence? We invite you to become part of our esteemed team as a Business Administration Officer in our Riyadh office. In this pivotal role, you will serve as the backbone of our office operations, ensuring seamless coordination between departments, stakeholders, and external partners while maintaining the highest standards of professionalism and efficiency.

As a Business Administration Officer, your expertise will be instrumental in fostering a well-organized, productive, and collaborative work environment. This role is ideal for an ambitious individual who thrives in a fast-paced setting and is committed to delivering exceptional administrative support across a spectrum of functions, from financial tracking to cross-functional coordination.

Key Responsibilities

Your responsibilities will be diverse and impactful, spanning administrative excellence, operational efficiency, and strategic support:

• Comprehensive Business & Administrative Support: Provide end-to-end administrative assistance, including meticulous correspondence management, document preparation, and records organization. Draft polished and professional formal letters, memos, and reports in both Arabic and English, ensuring clarity and precision in all communications. Act as the primary coordinator for calendars, meetings, and logistics, ensuring seamless execution and follow-through on all action items. Safeguard sensitive information with the utmost discretion while maintaining robust document control systems.
• Office Operations & Logistics: Play a critical role in maintaining the smooth functioning of our office by overseeing daily operations, facilities coordination, and office supplies management. Collaborate closely with vendors and service providers to ensure timely and high-quality delivery of essential services. Assist in procurement processes, from requisitions to follow-ups, ensuring all administrative and logistical needs are met efficiently.
• Financial & Reporting Support: Contribute to financial transparency and operational accountability by tracking operational expenses and maintaining accurate budget records. Support invoice reconciliation, expense claims, and purchase orders, ensuring financial processes are both compliant and efficient. Prepare comprehensive administrative and operational reports, while maintaining up-to-date operational trackers, action logs, and reporting templates.
• Meetings, Events & Visits: Serve as the linchpin for meeting and event coordination, from preparing detailed agendas and materials to capturing accurate minutes and ensuring follow-up actions are executed promptly. Provide exceptional support for visitor coordination and protocol requirements, ensuring all interactions reflect our organization’s professionalism and commitment to excellence.
• Cross-Functional Coordination: Act as a bridge between HR, Finance, IT, and Procurement teams, facilitating seamless communication and collaboration. Support onboarding processes, systems access requests, and operational inquiries, serving as the first point of contact for routine administrative needs. Your proactive approach will help resolve issues efficiently, ensuring minimal disruption to our daily operations.

Why This Role is Perfect for You

If you are a highly organized professional with a keen eye for detail and a commitment to delivering outstanding administrative support, this role offers an exciting opportunity to grow within a dynamic and forward-thinking organization. Your ability to manage multiple priorities, communicate effectively in both Arabic and English, and maintain the highest standards of integrity will be invaluable in driving our office toward operational excellence.

Requirements

To excel in this role, we seek candidates who meet the following criteria:

• A Bachelor’s degree in Business Administration, Management, or a related field, providing a strong foundation for administrative and operational leadership.
• At least 3+ years of experience in business administration, office administration, or a similar role within the Kingdom of Saudi Arabia (KSA), demonstrating your ability to thrive in a regional context.
• Exceptional administrative and organizational skills, coupled with an unwavering attention to detail, ensuring that every task is executed with precision and professionalism.
• The ability to manage multiple tasks and priorities effectively, balancing deadlines and responsibilities with ease in a fast-paced environment.
• Proficient written and verbal communication skills in both Arabic and English, enabling seamless interaction with diverse stakeholders and colleagues.
• Strong interpersonal and stakeholder coordination skills, allowing you to build rapport, resolve conflicts, and foster collaborative relationships across teams.
• A proactive, professional, and service-oriented mindset, driven by a commitment to excellence and a passion for delivering exceptional administrative support.
• A high level of discretion and integrity, ensuring the confidentiality and security of sensitive information at all times.

If you are ready to take your administrative career to the next level and contribute to the success of our organization, we encourage you to apply and join our team as a Business Administration Officer. Together, we will drive operational efficiency, foster a culture of excellence, and create a positive impact within our office and beyond.