Administrative Assistant

Join OSUS: Shaping the Future of Real Estate Development

At OSUS, we are pioneers in redefining the landscape of commercial, residential, and mixed-use real estate development. Since our inception in 2006 in Riyadh, we have been dedicated to crafting innovative, integrated projects that merge urban living, working, and entertainment into seamless, future-ready environments. Our vision aligns with Saudi Arabia’s Vision 2030, driving us to deliver cutting-edge real estate solutions that enhance urban living, fulfill individual aspirations, and foster the growth of dynamic communities. We are committed to creating vibrant, interconnected destinations where modern lifestyles thrive.

Administrative Assistant – A Vital Role in HR Excellence

As a subsidiary of OSUS Real Estate Development Company, Al Majed Construction Company is seeking a detail-oriented and proactive Administrative Assistant to support the Human Resources department in delivering exceptional administrative and operational services. This role is instrumental in maintaining seamless workflows, ensuring data accuracy, and elevating the employee experience within a supportive and inclusive work environment. We welcome candidates from all backgrounds, including those with disabilities.

Key Responsibilities

In this dynamic role, you will play a critical part in the day-to-day operations of the HR department while contributing to the broader success of our organization. Your responsibilities will include:

• Document and Data Management: Organize, archive, and retrieve both paper and electronic documents and files in accordance with approved systems, ensuring accessibility and compliance.
• HR Data Entry and Maintenance: Accurately input and update employee data—including attendance, leave records, and employment information—into designated systems, collaborating closely with HR specialists to maintain up-to-date records.
• Communication and Coordination: Monitor and prioritize administrative emails, manage meeting schedules for management, and prepare concise meeting minutes for distribution to relevant stakeholders.
• Process Oversight: Follow up on administrative procedures across departments, ensuring timely execution and adherence to organizational protocols.
• Employee Support: Address and redirect routine employee inquiries to the appropriate specialists, fostering a responsive and efficient HR support system.
• Recruitment Assistance: Contribute to the preparation of recruitment files and materials, supporting the HR team in attracting and onboarding top talent.
• Event and Program Support: Assist in logistical preparations for company events and HR initiatives, ensuring smooth execution and engagement.
• Proactive Task Execution: Execute additional tasks as assigned by your line manager, demonstrating adaptability and initiative in a fast-paced environment.

Additionally, you will handle incoming correspondence, draft basic HR communications such as introduction letters and attendance certificates, and provide administrative backing during critical HR programs.

Qualifications and Skills

To excel in this role, you will bring a blend of educational background, technical proficiency, and interpersonal skills:

• Educational Requirements: A Bachelor’s degree or a three-year diploma in Administrative Sciences, Business Administration, or a related field.
• Professional Experience: At least one year of experience in administrative support, preferably within a human resources or corporate environment.
• Technical Proficiency: Strong proficiency in Microsoft Excel and Word, with experience in preparing and presenting reports for analysis and decision-making.
• Organizational Abilities: Exceptional organizational skills to manage multiple tasks efficiently, prioritize workloads, and maintain high standards of accuracy.
• Collaborative Mindset: A team player who thrives in a collaborative environment, fostering positive relationships with colleagues and stakeholders across departments.
• Inclusivity and Adaptability: Commitment to creating an inclusive workplace, with a willingness to accommodate diverse needs, including those of individuals with disabilities.

If you are passionate about contributing to a forward-thinking organization that values innovation, efficiency, and employee development, we invite you to apply for this impactful role. Join OSUS in shaping the future of real estate and urban living—where every detail matters.