Government Relations & Administration Manager

Government Relations & Administration Manager – Strategic Leadership for Compliance and Operational Excellence

Join our dynamic team as the **Government Relations & Administration Manager** at Aviagen Arabia, where you will play a pivotal role in ensuring seamless administrative operations, regulatory compliance, and effective government engagement. This position is critical in maintaining smooth business continuity, facilitating employee mobility, and fostering strong relationships with Saudi government authorities. As the central point of contact for all government-related processes, you will drive efficiency, mitigate risks, and support the organization’s strategic objectives in a high-growth environment.

In this dynamic role, you will oversee a comprehensive suite of administrative functions, from travel logistics and event coordination to visa management and regulatory compliance. Your expertise will be instrumental in navigating the complexities of Saudi labor laws, immigration policies, and nationalization initiatives, ensuring full adherence to legal and operational standards. With a focus on both operational excellence and strategic governance, this position offers a unique opportunity to make a tangible impact on the company’s success while contributing to a supportive and collaborative workplace.

Key Responsibilities

Your responsibilities will span multiple critical areas, requiring a blend of administrative precision, regulatory acumen, and stakeholder management:

• Travel Management & Policy Compliance: Lead all aspects of corporate travel, including flight bookings, hotel negotiations, visa processing, and security protocols. Develop and enforce travel policies while ensuring compliance with global and local regulations. Deliver comprehensive training on travel protocols during onboarding and provide ongoing support for vaccination and security requirements.
• Event & Meeting Coordination: Execute seamless logistics for corporate events, meetings, and conferences, including venue selection, equipment setup, catering, and participant coordination. Act as the primary liaison between internal teams and external vendors to ensure flawless execution.
• Administrative & Office Support: Provide end-to-end administrative support to the Aviagen Arabia office, including document management, correspondence, and office coordination. Streamline workflows to enhance operational efficiency and ensure alignment with company-wide objectives.
• Visa & Immigration Compliance: Oversee the entire lifecycle of employee visas and Iqamas, including issuance, renewal, transfer, and cancellation. Manage medical testing, onboarding documentation, and exit/re-entry procedures with meticulous attention to deadlines and regulatory requirements.
• Government Portal & Regulatory Management: Maintain accurate records across key Saudi e-government platforms, including Absher, Qiwa, Muqeem, GOSI, and Mudad, ensuring data integrity and timely processing. Monitor compliance with labor laws, Saudization quotas, and Nitaqat initiatives while supporting audit readiness and legal reporting.
• Government Relations & Representation: Serve as the official representative for Aviagen Arabia in dealings with government agencies, including the Ministry of Human Resources, Jawazat (Passport Office), and the Chamber of Commerce. Build and nurture strategic relationships to facilitate efficient processing of employee and company requests.
• Employee & Departmental Support: Act as the primary advisor for government-related inquiries, including Iqama issues, sponsorship transfers, and attestation requirements. Assist HR and legal teams in issuing employment documents and supporting onboarding/offboarding processes with government approvals.

Why This Role Matters

As the Government Relations & Administration Manager, you will be at the heart of Aviagen Arabia’s operational success, ensuring that administrative processes align with both business goals and regulatory expectations. Your work will directly impact employee mobility, corporate reputation, and compliance posture, making this role indispensable to the organization’s growth. This is an opportunity to leverage your expertise in government relations, administrative leadership, and stakeholder management to drive excellence in a fast-paced, multinational environment.

Qualifications & Competencies

To excel in this role, you will bring a robust blend of educational background, hands-on experience, and key competencies:

• Education: A diploma or bachelor’s degree in Business Administration, Human Resources, Public Administration, or a related field.
• Experience: 4–7 years of specialized experience in government relations within Saudi Arabia, preferably in a multinational corporate setting. Proficiency in navigating Saudi e-government systems (e.g., Absher, Qiwa, Mudad) is essential.
• Core Competencies:
• **Regulatory Expertise:** Deep understanding of Saudi labor laws, immigration policies, and nationalization requirements (Nitaqat, Saudization).
• **Stakeholder Management:** Strong interpersonal and communication skills to engage with government agencies, employees, and cross-functional teams.
• **Operational Excellence:** Ability to streamline administrative processes, reduce inefficiencies, and ensure compliance through meticulous record-keeping and workflow management.
• **Problem-Solving:** Proactive approach to resolving complex visa, Iqama, or regulatory challenges with minimal disruption.
• **Technical Proficiency:** Familiarity with digital tools, CRM systems, and e-government portals to manage data accurately and efficiently.
• **Training & Development:** Capacity to deliver clear, actionable training on travel policies, visa procedures, and compliance protocols.

This role is ideal for a detail-oriented professional who thrives in a dynamic environment, values compliance and integrity, and is passionate about supporting both employees and the organization’s strategic vision. If you are ready to take on a leadership position that combines administrative mastery with strategic government relations, we invite you to be part of our team.