Executive Assistant

Executive Assistant – Strategic Support for Vision 2030 Infrastructure Initiatives

At Jasara Program Management Company (Jasara PMC), a distinguished joint venture between the Public Investment Fund, Jacobs, and Saudi Aramco, we are shaping the future of Saudi Arabia’s infrastructure landscape. As a leader in program management for large-scale and transformative giga-projects, Jasara PMC plays a pivotal role in advancing the ambitious goals of Vision 2030. We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide indispensable support to our Executive Director in a dynamic, high-impact environment.

In this strategic role, you will serve as the linchpin between senior leadership, internal teams, and external stakeholders, ensuring seamless operations, efficient communication, and the timely execution of critical initiatives. Your expertise will be instrumental in maintaining the Executive Director’s productivity, enabling them to focus on high-level decision-making and project leadership. This is an opportunity to contribute directly to the success of groundbreaking infrastructure developments that will redefine Saudi Arabia’s economic and social landscape.

Key Responsibilities:

• Strategic Leadership Support: Provide high-level administrative and operational support to the Executive Director in a fast-paced infrastructure project environment, ensuring alignment with organizational objectives and Vision 2030 priorities.
• Calendar and Schedule Management: Masterfully manage complex calendars, coordinate schedules for the Executive Director and senior leadership, and facilitate efficient time allocation for meetings, projects, and strategic initiatives.
• Travel and Logistics Coordination: Arrange and oversee all aspects of travel, including itineraries, accommodations, and related logistics, ensuring smooth and timely execution for both domestic and international engagements.
• Meeting Facilitation and Documentation: Prepare comprehensive meeting agendas, organize necessary materials, and capture accurate, concise meeting minutes to ensure clarity and follow-through on action items.
• Confidentiality and Discretion: Handle sensitive documents, information, and communications with the utmost professionalism, integrity, and discretion, adhering to the highest standards of confidentiality.
• Cross-Functional Coordination: Act as a bridge between the Executive Director, senior leadership, project teams, and external partners, fostering collaboration and ensuring seamless communication across all stakeholders.

Qualifications and Experience:

• Academic Background: Bachelor’s degree in Business Administration, Management, or a related field. Advanced degrees or certifications in program management, project management, or executive assistance are a significant advantage.
• Professional Experience: 3–5 years of hands-on experience supporting an Executive Director or equivalent senior leadership role within an infrastructure, engineering, or program management company. Prior exposure to large-scale project environments is highly desirable.
• Administrative Expertise: Proven proficiency in complex calendar management, travel coordination, and the preparation of meetings, including the ability to draft professional correspondence, agendas, and detailed meeting minutes.
• Stakeholder Engagement: Demonstrated ability to interact effectively with senior leadership, project teams, and external partners, fostering strong relationships and ensuring alignment on strategic priorities.
• Technical Proficiency: Advanced skills in Microsoft Office Suite, with a strong command of Outlook, Word, and Excel. Familiarity with meeting coordination tools such as Microsoft Teams, Zoom, or specialized project management software is a plus.
• Confidentiality and Integrity: A track record of handling confidential information with the highest level of discretion and professionalism, ensuring data security and compliance with organizational policies.
• Language Skills: Fluent English proficiency is essential. Additional language skills, particularly Arabic or other regional languages, are highly valued.
• Bonus Qualifications: Experience in infrastructure projects, familiarity with engineering or program management frameworks, and exposure to Saudi Arabia’s Vision 2030 initiatives will strengthen your candidacy.

If you are a detail-oriented professional with a passion for contributing to transformative infrastructure projects and a commitment to excellence in executive support, we invite you to join Jasara PMC in driving the future of Saudi Arabia’s development. Your strategic partnership will be instrumental in ensuring the success of our mission.