Executive Assistant (Saudi National)

Executive Assistant (Saudi National) – Elevate Your Career with Strategic Support

At Parsons, we believe in fostering a dynamic and inclusive work environment where talent thrives, innovation flourishes, and professional growth is prioritized. As an Executive Assistant (Saudi National), you will play a pivotal role in ensuring seamless operations for senior leadership while contributing to a culture that values excellence, agility, and continuous development. This is more than a job—it’s an opportunity to refine your administrative expertise, enhance organizational efficiency, and make a meaningful impact within a forward-thinking organization.

In this dynamic role, you will serve as the backbone of executive support, blending precision with strategic thinking to maintain the rhythm of high-level operations. Your responsibilities will span administrative mastery, data-driven decision-making, and collaborative leadership, all while upholding the highest standards of professionalism and discretion. Whether coordinating complex schedules, managing critical communications, or facilitating cross-functional initiatives, your contributions will be instrumental in driving success.

Key Responsibilities

Your role will demand a blend of administrative finesse and operational insight, ensuring that both routine and strategic tasks are executed with precision. Key areas of focus include:

• Executive Support & Communication: Act as the primary liaison for senior leadership, managing correspondence, presentations, and reports with meticulous attention to detail. Handle incoming communications with professionalism, ensuring timely and accurate routing of messages, calls, and documents. Draft routine communications and reports while maintaining alignment with organizational standards.
• Data Management & Reporting: Collect, analyze, and consolidate data to generate insightful reports for internal and external stakeholders. Develop and refine reporting formats—whether spreadsheets, graphical summaries, or narrative documents—to support informed decision-making. Verify data accuracy, reconcile discrepancies, and ensure reports are distributed as directed.
• Timekeeping & Attendance Oversight: Review and validate employee time reports, ensuring compliance with company policies and accurate Job#/WBS charges. Address discrepancies promptly and maintain up-to-date records of paid-time-off (PTO) and attendance schedules.
• Employee & Resource Records: Maintain comprehensive employee directories, including role changes and company resumes, to support organizational agility. Oversee equipment records, service logs, and maintenance schedules, while initiating service requests for office resources as needed.
• Budget & Financial Coordination: Assist in compiling data for unit overhead budgets and prepare recurring financial reports. Support preliminary reconciliations and financial tracking activities to ensure transparency and accountability.
• Facilities & Space Coordination: Manage physical space allocations, seating plans, and workspace logistics for the assigned unit. Coordinate requests for office equipment, such as PCs and telephones, for new or relocating staff. Update corporate directories and related systems to reflect organizational changes.
• HR & Staffing Assistance: Collaborate with leadership to monitor performance appraisal timelines and prepare HR-related documentation for personnel actions, including promotions and transfers. Gather data for occupancy and staffing reports to support project and unit planning.
• Leadership & Mentorship: Provide guidance to lower-level administrative staff, fostering a culture of professional development and operational excellence. Adapt to evolving unit requirements and contribute to broader organizational goals with initiative and discretion.

This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and is committed to delivering exceptional support. Your ability to anticipate needs, manage priorities, and maintain confidentiality will be critical in ensuring the smooth functioning of executive operations.

Why Join Parsons?

At Parsons, we are committed to creating a workplace where ambition meets opportunity. As an Executive Assistant, you will:

• Develop advanced administrative skills in a dynamic, global organization.
• Work alongside visionary leaders who value innovation and collaboration.
• Contribute to projects that drive meaningful impact across industries.
• Grow within a culture that invests in your professional development and personal growth.

If you are a proactive, organized individual with a passion for excellence and a commitment to supporting leadership, we invite you to be part of our team. Join us in shaping the future of administrative leadership at Parsons.