Document Controller-LDIP

Document Controller – LDIP

At HanmiGlobal Saudi, we are seeking a highly organized and detail-oriented Document Controller to play a pivotal role in maintaining seamless document control across our dynamic projects. This position is integral to ensuring that all project documentation is meticulously managed, distributed, and archived in compliance with both company and client standards. The ideal candidate will be a proactive professional with a strong background in document management, capable of bridging communication gaps between project teams, consultants, contractors, and stakeholders to facilitate efficient workflows.

The Document Controller will oversee the entire lifecycle of project documentation, from initial submission to final archiving. This role demands precision, adaptability, and a commitment to excellence in maintaining an orderly and accessible document repository. You will be responsible for implementing and enforcing robust document control procedures, ensuring that every document is accurately registered, version-controlled, and distributed in a timely manner. Collaboration with cross-functional teams will be essential to resolve discrepancies, track revisions, and guarantee that all stakeholders have access to the most up-to-date information.

Key Responsibilities

• Develop, maintain, and update comprehensive project document registers, logs, and tracking systems to ensure transparency and accountability across all project phases.
• Receive, review, and register incoming documents while verifying their compliance with established protocols before facilitating their distribution to the appropriate parties.
• Implement and enforce strict version control and filing systems—both electronic and physical—to ensure documents are easily retrievable and securely archived.
• Monitor document revisions, approval workflows, and outstanding actions, escalating any delays or inconsistencies to the relevant stakeholders for resolution.
• Act as a liaison between project teams, consultants, contractors, and clients, coordinating document submissions, requirements, and deadlines to maintain smooth project progression.
• Ensure timely and accurate distribution of documents to all authorized personnel, adhering to project timelines and client specifications.
• Oversee the maintenance of both electronic and hard-copy filing systems, implementing best practices for document organization and retrieval.
• Prepare and present document control reports and status updates to project leadership, highlighting key metrics and areas requiring attention.
• Support the project team during audits, inspections, and compliance reviews by providing the necessary documentation upon request.
• Identify and follow up on missing, overdue, or incorrectly submitted documents, collaborating with stakeholders to resolve issues promptly.
• Assist in executing additional document control and administrative tasks as required to support project objectives and operational efficiency.

Requirements

The successful candidate will possess a blend of technical expertise and soft skills, ensuring they can thrive in a fast-paced, collaborative environment. We are looking for:

• A Bachelor’s degree in Business Administration, Engineering, Information Management, or a related discipline, providing a strong foundation for document control and project management.
• 3-7 years of hands-on experience in document control, with a preference for candidates who have worked within the construction, engineering, infrastructure, or consultancy sectors.
• Proven proficiency in document management systems such as Aconex, SharePoint, or similar platforms, with the ability to navigate and optimize these tools for enhanced efficiency.
• A deep understanding of document control procedures, including registration, revision tracking, and distribution protocols, ensuring adherence to industry standards.
• Exceptional organizational skills and an unwavering commitment to accuracy, allowing you to manage complex document workflows with precision.
• Strong communication and interpersonal abilities, enabling you to collaborate effectively with diverse stakeholders, including project teams, clients, and external partners.
• The capacity to multitask and manage deadlines in a high-pressure environment, ensuring that document-related tasks are completed on time without compromising quality.
• Familiarity with PMC (Project Management Consulting), PMO (Project Management Office), or construction environments is highly advantageous, though not mandatory.

If you are a detail-oriented professional with a passion for maintaining order and efficiency in project documentation, we invite you to join our team at HanmiGlobal Saudi. Your expertise will be instrumental in driving the success of our projects while upholding the highest standards of documentation integrity.