Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer – Strategic Support Role in Riyadh

Join a globally recognized downstream aluminium leader in Riyadh, Saudi Arabia, as our **Executive Assistant to the Chief Executive Officer**. This pivotal role offers the opportunity to provide indispensable support to the highest level of leadership, ensuring seamless operations, strategic coordination, and professional excellence in a dynamic corporate environment.

As the trusted partner to the CEO, you will play a critical role in maintaining the rhythm of executive decision-making, facilitating high-impact communications, and upholding the integrity of sensitive corporate matters. This is more than an administrative position—it is a strategic partnership designed to elevate both the CEO’s productivity and the organization’s operational efficiency.

Key Responsibilities

Your role will encompass a broad spectrum of responsibilities, demanding a blend of organizational prowess, discretion, and proactive initiative:

• Executive Calendar & Travel Coordination: Masterfully manage the CEO’s daily schedule, including high-stakes meetings, board discussions, and critical stakeholder engagements. Design and execute meticulously planned travel itineraries, ensuring seamless transitions between domestic and international engagements while accommodating the CEO’s professional and personal needs.
• Strategic Communication & Correspondence: Act as the first line of professional communication, screening calls with precision and prioritizing incoming correspondence to ensure only the most relevant matters reach the CEO. Draft, review, and manage official communications—emails, reports, and memos—with impeccable clarity, professionalism, and fluency in English. Serve as the CEO’s primary liaison for both internal and external stakeholders.
• Meeting & Presentation Support: Provide indispensable support during executive meetings by capturing accurate minutes, preparing polished PowerPoint presentations, and ensuring timely follow-up on action items. Collaborate closely with the CEO to refine key messages and presentations, ensuring alignment with corporate strategy and stakeholder expectations.
• Confidentiality & Security: Handle highly sensitive corporate documents, contracts, and internal communications with the utmost discretion. Maintain strict confidentiality while supporting the CEO in matters of strategic importance, ensuring compliance with corporate policies and legal requirements.
• Office & Financial Administration: Oversee office invoicing, expense tracking, and timekeeping to ensure financial accuracy and operational transparency. Coordinate the procurement of executive office supplies and maintain a well-stocked, efficient workspace tailored to the CEO’s needs.
• Record Management & Documentation: Establish and maintain a robust, easily accessible digital and physical filing system. Organize and archive documents with meticulous attention to detail, ensuring compliance with corporate retention policies and facilitating quick access for the CEO and leadership team.

Why This Role Matters

This position is not merely administrative—it is a cornerstone of executive success. Your ability to anticipate needs, manage complexity, and uphold professional standards will directly impact the CEO’s ability to focus on high-level strategy, innovation, and leadership. You will be the invisible force that ensures the CEO’s agenda remains on track, communications are flawless, and the organization operates with precision and purpose.

What We’re Looking For

We seek a highly motivated, detail-oriented professional with a proven track record of excellence in executive support. The ideal candidate will bring:

• Education: A Bachelor’s degree in Business Administration, Literature, Communications, or a related field. Advanced degrees or certifications in executive assistance, project management, or business administration are a significant advantage.
• Experience: A minimum of **3+ years** of direct experience working closely with **C-Level Executives, Directors, or Vice Presidents** in a corporate or executive setting. Experience in a **global or multinational environment** is highly desirable, given the company’s international operations.
• Communication & Professionalism: Exceptional interpersonal skills, coupled with a refined sense of professional etiquette. You must communicate with **tact, courtesy, and precision**, both in written and verbal formats. Fluency in English is non-negotiable, with a strong command of grammar, tone, and clarity.
• Technical Proficiency: Proficiency in **Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)**, including advanced features for scheduling, data analysis, and presentation design. Familiarity with **CRM systems, project management tools, or executive support software** is a plus.
• Attributes: Highly organized, trustworthy, and detail-oriented with an unwavering commitment to confidentiality. You must thrive in a fast-paced, high-pressure environment while maintaining composure and professionalism under pressure.

How to Apply

If you are a strategic thinker with a passion for executive support and a proven ability to elevate leadership through meticulous organization and communication, we invite you to apply. Submit your **updated CV** directly via email to [email protected], with the subject line: **