Senior Document Controller

Senior Document Controller – Lead the Way in Document Management Excellence

At Al Bawani Construction Company, we are seeking a dynamic and highly skilled Senior Document Controller to spearhead our document management initiatives and ensure seamless, compliant, and efficient workflows across all construction projects. This pivotal role demands a strategic thinker with a proven track record in establishing robust document control systems, fostering operational excellence, and driving compliance in one of Saudi Arabia’s most innovative construction environments.

As the Senior Document Controller, you will be responsible for overseeing the entire lifecycle of project documentation—from creation and approval to archival—while ensuring alignment with international standards, client expectations, and regulatory requirements. This position is ideal for a detail-oriented professional who thrives in a fast-paced, collaborative setting and is committed to elevating document management practices to new heights.

Key Responsibilities

Your role will encompass a broad spectrum of responsibilities, ensuring that our document control processes are not only efficient but also scalable and adaptable to evolving project needs. Key areas of focus include:

• Document Control System Leadership: Design, implement, and continuously refine our document control systems, including workflows, templates, and digital platforms, to optimize accessibility, security, and compliance. Oversee the integration of cutting-edge EDMS (Electronic Document Management Systems) such as Aconex or Procore to streamline project documentation.
• Quality and Compliance Assurance: Act as the guardian of document integrity, ensuring all project deliverables—from technical drawings to safety records—meet the highest standards of accuracy, completeness, and regulatory adherence. Lead pre-audit preparations to guarantee seamless compliance reviews and mitigate risks.
• Strategic Coordination: Serve as the bridge between internal teams, external suppliers, and clients, facilitating smooth document exchange, approvals, and issue resolution. Collaborate closely with client document control teams to address challenges proactively and maintain transparent communication.
• Training and Mentorship: Empower junior team members and stakeholders through targeted training sessions, fostering a culture of continuous improvement in document management practices. Provide guidance on best practices, system navigation, and process optimization to enhance overall efficiency.
• Performance Reporting and Innovation: Develop and present comprehensive reports on document control metrics, highlighting progress, bottlenecks, and areas for enhancement. Drive systemic improvements by identifying inefficiencies and implementing data-driven solutions to elevate operational performance.
• Team Leadership and Development: Inspire and mentor a high-performing team, emphasizing clear objectives, constructive feedback, and professional growth. Champion the development of local talent, particularly Saudi nationals, while fostering an inclusive and collaborative work environment.

This role is perfect for a visionary leader who combines technical expertise with a passion for process optimization. If you are eager to make a lasting impact on our projects and contribute to the future of document management in the construction industry, we invite you to join our team.

Why Join Us?

At Al Bawani Construction Company, we are committed to excellence, innovation, and sustainable growth. As a Senior Document Controller, you will:

• Play a critical role in shaping the future of document management within a dynamic construction firm.
• Work alongside industry leaders and collaborate with multidisciplinary teams to deliver world-class projects.
• Contribute to the development of local talent, aligning with our commitment to national workforce empowerment.
• Operate within a supportive and forward-thinking organizational culture that values innovation and continuous improvement.

We are seeking a candidate with a minimum of 7-10 years of experience in document control or a related field, with a strong preference for those with expertise in the construction or engineering sectors. Your background should include:

• A deep understanding of ISO standards (e.g., ISO 9001) and regulatory frameworks governing document control.
• Proven experience managing large-scale construction or engineering project documentation.
• Proficiency in EDMS software such as Aconex, Procore, or similar platforms.
• A Bachelor’s degree in Information Technology, Computer Science, Engineering, or a related discipline.
• Preferred certifications in Document Management Systems (e.g., CDMP) or Project Management (e.g., PMP, PRINCE2).

Technical skills that will set you apart include:

• Expertise in Drawing Office/Document Control procedures and the ability to manage multiple projects under tight deadlines.
• Exceptional verbal and written communication skills to liaise effectively with stakeholders at all levels.
• A proactive mindset with a focus on problem-solving, decision-making, and innovation to drive operational efficiency.
• The ability to thrive in multidisciplinary teams and share knowledge to elevate collective performance.

If you are ready to take on this challenging and rewarding opportunity, we encourage you to apply and help us redefine the standards of document management in the construction industry.