Office Manager - Urban Core (REQ457)

Office Manager – Urban Core (REQ457)

Join our dynamic team as the **Office Manager** for the **Urban Core development program**, a groundbreaking mixed-use project that redefines urban living and commercial excellence. In this pivotal role, you will oversee seamless office operations, provide strategic administrative support, and ensure flawless coordination across all project stakeholders—from internal teams to external consultants, contractors, and service providers. This is an opportunity to make a lasting impact on one of the most ambitious development initiatives in the region.

As the backbone of our project office, you will drive efficiency, maintain professional standards, and foster a collaborative environment that accelerates progress toward our vision. Your expertise in managing large-scale, high-stakes projects will be instrumental in ensuring smooth workflows, timely deliverables, and exceptional service delivery.

Key Responsibilities

Your role will encompass a broad spectrum of responsibilities, blending administrative excellence with strategic project coordination:

• Office Management: Lead the day-to-day operations of the project office, ensuring all administrative functions—from facilities management to vendor coordination—run with precision and professionalism. Oversee workspace allocation, supply chain logistics, and office infrastructure to create an environment that supports productivity and collaboration.
• Stakeholder Coordination: Act as the central hub for communication and alignment among project teams, external partners, and internal leadership. Facilitate meetings, workshops, and stakeholder engagements across multiple workstreams, ensuring clear action items, timely follow-ups, and consistent progress tracking.
• Documentation & Reporting: Maintain meticulous records of project documentation, contracts, and correspondence. Assist in preparing high-impact reports, executive briefings, and presentation materials that inform decision-making and showcase project milestones.
• Procurement & Logistics: Support procurement processes, contract administration, travel arrangements, and expense management to ensure financial transparency and operational efficiency. Collaborate with finance and legal teams to streamline administrative workflows.
• Visitor & Onboarding Support: Manage visitor logistics, onboarding processes, and administrative workflows to ensure a seamless experience for all personnel, clients, and partners.

Why This Role Matters

This is more than an office management position—it’s a chance to be at the forefront of a transformative development project that will shape the future of urban living. Your ability to balance organizational rigor with adaptability will be critical in navigating the complexities of a fast-paced, multi-disciplinary environment. Whether coordinating between architects, contractors, or corporate leadership, your role will directly contribute to the success of Urban Core.

Candidate Profile

We are seeking a seasoned professional with a proven track record in office management, project coordination, or executive administration, particularly within large-scale commercial, real estate, or development projects. Your experience should align with the demands of a high-profile, mixed-use development initiative like Urban Core:

• A **Bachelor’s degree or Diploma** in Business Administration, Project Management, or a related field.
• **7+ years of experience** in office management, project coordination, or executive administration, with a strong preference for candidates who have worked on **mega or gig-scale projects**—either client-side or through international Program Management Consulting (PMC/PMO) firms.
• Deep familiarity with **large-scale commercial office environments, mixed-use developments, real estate projects, construction, or infrastructure initiatives**.
• Exceptional **organizational, stakeholder management, and multitasking skills**, with the ability to prioritize tasks in a dynamic, high-pressure environment.
• Proficient in **Microsoft Office Suite**, document management systems, and project coordination tools (e.g., MS Project, Trello, Asana).
• **Strong written and verbal communication skills in English**, with the ability to interact effectively with diverse stakeholders at all levels.

Key Attributes

To thrive in this role, you must embody the following attributes:

• A **highly organized and detail-oriented** mindset, ensuring nothing falls through the cracks in a complex project environment.
• **Proactive and self-directed**, with the initiative to anticipate needs, resolve issues, and drive continuous improvement.
• **Strong interpersonal and coordination capabilities**, enabling you to bridge gaps between teams, consultants, and external partners seamlessly.
• A **professional, discreet, and service-oriented approach**, reflecting the highest standards of confidentiality and client care.
• The ability to **manage multiple priorities** while maintaining composure and efficiency in a fast-paced, results-driven setting.

If you are a strategic thinker with a passion for excellence in project support and office management, we invite you to apply and be part of the Urban Core legacy.