Office Administrator

Join Calo: Where Innovation Meets Nutrition and Operational Excellence

At Calo, we are revolutionizing the way people approach nutrition with our cutting-edge meal planning app, designed by a team of passionate chefs, nutritionists, and software engineers. Since our launch in Bahrain in 2019, we’ve expanded our reach to six countries, delivering millions of meals and driving a mission to make healthy living effortless and accessible. Our vision is bold—we aim to transform the retail and broader food industry by embedding health into daily life. As we scale globally, we’re seeking a dynamic and detail-oriented Office Administrator to support our HR and operational functions, ensuring seamless workflows and exceptional service delivery.

This is more than just an administrative role—it’s an opportunity to be at the heart of a company that is reshaping the future of nutrition and operational efficiency. If you thrive in a fast-paced, mission-driven environment and are passionate about creating structured, efficient processes, we want you on our team.

Your Impact

As our Office Administrator, you will play a pivotal role in maintaining the backbone of our operations, ensuring that every administrative task is handled with precision and care. Your responsibilities will span across multiple critical areas, including HR, employee relations, and operational coordination. You will be the linchpin that connects our HR, Operations, Government Relations, and Finance teams, ensuring smooth communication, compliance, and process optimization.

Key Responsibilities

• HR Administrative Support: Provide comprehensive support for day-to-day HR activities, ensuring all employee-related processes are executed efficiently and accurately. This includes managing onboarding and offboarding procedures, maintaining meticulous employee records, and handling documentation with utmost attention to detail.
• Employee and Manpower Coordination: Act as the primary point of contact for third-party manpower agencies, coordinating requests, and ensuring timely follow-ups to meet operational needs. Manage accommodation arrangements, including employee relocations, maintenance concerns, and coordination with accommodation providers to ensure a seamless experience for our workforce.
• Government and Compliance Support: Collaborate closely with the Government Relations team to handle critical documentation such as Baladiyah cards, Iqama, and work permits. Ensure all regulatory requirements are met, and deadlines are adhered to, mitigating any potential risks associated with non-compliance.
• Attendance and Payroll Coordination: Support the tracking of employee attendance, leave management, and payroll inputs, ensuring accuracy and timeliness in these critical administrative functions. Your role will also involve maintaining up-to-date trackers and HR documentation to facilitate informed decision-making.
• Stakeholder Engagement: Serve as a bridge between multiple departments, including HR, Operations, Finance, and external agencies. Your proactive communication and follow-up skills will be essential in resolving operational requests and ensuring all tasks are closed within specified timelines.
• Process Improvement: Continuously evaluate and identify opportunities to streamline administrative processes, enhancing overall efficiency and service delivery. Your insights will contribute to creating a more agile and responsive operational framework.
• Workforce Mobilization: Assist in special projects related to workforce mobilization and other HR operational initiatives, providing flexible support where needed to drive organizational success.

Why This Role is Your Next Career Milestone

At Calo, we foster a culture of innovation, collaboration, and growth. As an Office Administrator, you will not only contribute to the operational integrity of our company but also have the opportunity to grow within a dynamic, globally expanding organization. Your role will offer a unique blend of administrative expertise and cross-functional collaboration, providing a platform to develop skills in HR, compliance, and process optimization.

If you are organized, proactive, and thrive in a fast-paced environment where your attention to detail makes a tangible difference, we invite you to be part of our journey. Together, we will make healthy living accessible and operational excellence a standard.

The Hiring Journey

Our commitment to finding the right fit starts with a thorough and engaging hiring process designed to highlight both your technical skills and cultural alignment with our values. Here’s what to expect:

• Screening Meeting: An initial conversation with our Talent Acquisition team to assess your qualifications and enthusiasm for the role.
• Technical Interview: A detailed discussion focusing on your administrative expertise, problem-solving abilities, and experience in managing HR and operational tasks.
• Culture-Fit Interview: An opportunity to explore how your values and work style align with our mission-driven culture and collaborative environment.
• Offer Stage: For those who excel in the previous stages, we’ll extend a competitive offer that reflects your contributions and the value you’ll bring to Calo.

Ready to take the next step in your career and join a team that is making a real impact? We can’t wait to hear from you.