Secretary / Office Support Assistant (Saudi Arabia)

Join Our Dynamic Team as a Secretary / Office Support Assistant

Are you a highly organized professional with a passion for seamless administrative operations? We are seeking a dedicated and detail-oriented Secretary / Office Support Assistant to play a pivotal role in maintaining the efficiency and smooth functioning of our office environment. In this dynamic position, you will serve as the backbone of our administrative operations, providing exceptional support to managers and department personnel while ensuring all office processes run flawlessly.

As our Secretary / Office Support Assistant, you will be responsible for delivering top-tier administrative assistance, managing critical operations, and fostering a productive work environment. This role is ideal for an individual who thrives in a fast-paced setting, excels in multitasking, and takes pride in delivering precision and professionalism in every task.

Key Responsibilities

In this strategic role, your responsibilities will include, but are not limited to:

• Calendar and Meeting Management: Expertly manage the schedules of managers and department personnel, including coordinating appointments, meetings, and meeting room bookings to ensure optimal productivity and time utilization.
• Reception and Communication: Serve as the first point of contact for visitors, handling phone inquiries with professionalism and directing them to the appropriate personnel. Ensure accurate message conveyance and maintain excellent telephone etiquette.
• Office Coordination: Process and manage a variety of office-related requests, such as gate passes, corporate service requests, and taxi arrangements, ensuring timely and efficient resolution.
• Supply and Procurement Management: Oversee office stationery and supplies, manage B2B shopping carts, and follow up on orders and deliveries to maintain a well-stocked and functional workspace.
• HR and Leave Administration: Prepare and maintain timesheets, e-leave applications, and employee leave records, ensuring compliance with company policies and accurate documentation.
• Travel and Expense Coordination: Coordinate business travel arrangements, including flights, accommodations, and related services, while also preparing expense reports and supporting payment-related requests.
• Reporting and Support: Collect and compile reports as required, providing comprehensive administrative, secretarial, and operational support to managers and department staff to enhance overall efficiency.

Requirements

To excel in this role, we are looking for a candidate with the following qualifications and attributes:

• Education: An Associate Diploma or higher qualification is preferred. A Bachelor’s degree in a relevant field will be considered an advantage.
• Experience: 3-5 years of hands-on experience as a Secretary, Administrative Assistant, Receptionist, Office Support Assistant, or in a similar administrative role. Experience in office administration, reception, help desk support, or expediting is highly desirable.
• Technical Proficiency: Proficiency in Microsoft Office applications and familiarity with standard office equipment is essential.
• Communication Skills: Excellent written and verbal English communication skills are required to effectively interact with diverse stakeholders and convey information accurately.
• Organizational Abilities: Strong organizational, coordination, and follow-up skills to manage multiple administrative tasks efficiently and ensure seamless operations.
• Professionalism: A commitment to maintaining high standards of professionalism, discretion, and a positive attitude in a fast-paced office environment.

If you are a proactive, detail-oriented professional with a proven track record in administrative support and a desire to contribute to a thriving organization, we invite you to apply for this exciting opportunity. Join us in creating an environment where efficiency, professionalism, and excellence are the cornerstones of success.