Executive Secretary

Executive Secretary – Strategic Support for Senior Leadership at Saudi Energy Company

Join Saudi Engineering Group International (SEGI), a premier multidisciplinary engineering and project management consultancy headquartered in Dammam, as an Executive Secretary. In this pivotal role, you will provide indispensable high-level administrative and executive support to senior management while working on-site at the Saudi Energy Company’s offices in Riyadh. This opportunity offers a dynamic environment where your organizational expertise and professionalism will drive operational excellence across complex, large-scale projects in critical sectors such as Oil & Gas, Petrochemicals, Power, Water, Infrastructure, and Mining.

As the backbone of executive operations, you will play a crucial role in ensuring seamless coordination between senior leadership, internal teams, and external stakeholders. Your ability to manage intricate schedules, facilitate strategic communications, and maintain meticulous records will directly contribute to the success of high-impact initiatives. This is more than an administrative role—it’s a strategic partnership in delivering excellence.

Key Responsibilities

In this demanding yet rewarding position, your responsibilities will include:

• Executive Calendar and Scheduling: Masterfully manage the calendars of senior executives, coordinating meetings, appointments, and high-level engagements with precision and professionalism.
• Strategic Communication: Draft polished, professional correspondence, reports, presentations, and other critical documents that reflect the organization’s expertise and standards.
• Client and Stakeholder Coordination: Serve as the primary point of contact for internal and external communications, ensuring seamless interaction with clients, partners, and project stakeholders.
• Meeting Facilitation: Prepare comprehensive meeting agendas, capture accurate minutes, and follow up diligently on action items to drive accountability and progress.
• Confidentiality and Record Management: Maintain strict confidentiality while organizing and preserving both electronic and physical records, ensuring compliance with corporate and client protocols.
• Travel and Logistics Support: Arrange and oversee travel arrangements for executives, ensuring smooth logistics for domestic and international engagements.
• Operational Excellence: Provide proactive support for daily administrative tasks, problem-solving, and process optimization to enhance efficiency across the organization.

Your role demands a blend of administrative mastery, strategic thinking, and unwavering discretion—qualities that will position you as an indispensable asset in a fast-paced, mission-driven environment.

Qualifications and Experience

To excel in this role, you must possess:

• Education: A diploma or bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related field. Relevant certifications are a plus.
• Professional Experience: Proven track record of 3+ years in a similar Executive Secretary, Secretary, or Executive Administrative Assistant role within an engineering, consultancy, or project management environment.
• Administrative Expertise: Extensive experience in calendar management, meeting coordination, travel arrangements, and document preparation, with a focus on maintaining accuracy and professionalism.
• Communication Proficiency: Exceptional command of both written and spoken English, with the ability to craft clear, concise, and impactful communications for diverse stakeholders.
• Technical Skills: Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, with an aptitude for leveraging tools to streamline workflows.
• Organizational Acumen: Demonstrated ability to prioritize tasks, manage multiple deadlines, and maintain high standards of organization in fast-paced environments.
• Discretion and Integrity: A strong commitment to confidentiality, with the ability to handle sensitive information with the utmost professionalism and discretion.
• Interpersonal Skills: Exceptional interpersonal and communication skills to foster positive relationships with executives, clients, and colleagues alike.
• Preferred: Prior experience within the engineering, consultancy, or project management consulting (PMC) sector will be highly valued.

If you are a detail-oriented professional with a passion for supporting leadership in high-stakes environments, we invite you to apply and be part of SEGI’s mission to deliver transformative projects across Saudi Arabia’s most critical industries.