Executive Administrative Assistant

Executive Administrative Assistant – Strategic Support Role at Acedra BioPharmaceuticals

Acedra BioPharmaceuticals is seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to join our dynamic team in Riyadh. This pivotal role will provide indispensable support to senior leadership, ensuring seamless operations, efficient workflows, and a polished professional environment. The ideal candidate will be a dynamic multitasker with exceptional administrative skills, a keen eye for detail, and the ability to anticipate needs before they arise.

In this influential position, you will serve as the backbone of executive productivity, managing complex schedules, coordinating high-level meetings, and maintaining meticulous records. Your role extends beyond traditional administrative duties—you will be a trusted partner in driving organizational success by facilitating clear communication, managing correspondence, and ensuring all operational aspects align with company objectives. This is an opportunity to thrive in a fast-paced, innovative biopharmaceutical environment where precision, discretion, and professionalism are paramount.

If you are a self-starter with a passion for excellence and a commitment to fostering a culture of efficiency, we invite you to apply. Join Acedra BioPharmaceuticals and make a meaningful impact in a dynamic and forward-thinking organization.

Key Responsibilities:

• Executive Support: Manage the schedules of senior executives, including coordinating meetings, travel arrangements, and appointments with minimal disruption.
• Communication Management: Handle high-level correspondence, draft professional emails, and ensure timely and accurate dissemination of information across all levels of the organization.
• Documentation and Organization: Maintain meticulous records, organize files, and utilize digital tools to streamline administrative processes and enhance accessibility.
• Meeting Coordination: Plan and execute board meetings, conferences, and special events, ensuring all logistics are executed flawlessly.
• Financial and Operational Oversight: Assist in budget tracking, expense reporting, and administrative financial processes to support organizational goals.
• Discretion and Confidentiality: Uphold the highest standards of confidentiality while managing sensitive information with professionalism and integrity.
• Problem-Solving: Anticipate challenges, propose solutions, and contribute to process improvements that enhance overall efficiency.

Qualifications and Skills:

• Proven experience as an Executive Administrative Assistant or similar role in a corporate or biopharmaceutical setting.
• Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
• Excellent communication skills, both written and verbal, with proficiency in English and Arabic (a plus).
• Proficient in Microsoft Office Suite (Outlook, Word, Excel) and familiarity with project management tools.
• Attention to detail and the ability to maintain confidentiality in a high-stakes environment.
• Self-motivated, adaptable, and capable of working independently with minimal supervision.
• Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience).

Why Join Acedra BioPharmaceuticals?

At Acedra BioPharmaceuticals, we foster a collaborative and innovative culture where your contributions directly impact meaningful advancements in healthcare. As an Executive Administrative Assistant, you will play a critical role in supporting leadership while growing professionally in a dynamic industry. This is more than a job—it’s an opportunity to be part of a team dedicated to excellence, integrity, and progress.

If you are ready to elevate your career and make a difference in a cutting-edge organization, we encourage you to apply and take the first step toward joining our team in Riyadh.