Document Controller

Document Controller – Drive Efficiency and Excellence in Project Documentation

At Egis, we are architects of intelligent infrastructures and pioneers in sustainable development, shaping the future of urban landscapes and mobility solutions across 70 countries. With a strong presence in the Middle East, our 3,500-strong team delivers over 700 complex projects annually, fostering economic growth and elevating quality of life for communities worldwide. Ranked among the top engineering firms in the region, Egis is a trusted partner for governments, investors, and developers, blending innovation with deep local expertise.

As a **Document Controller** in our Diriyah office, you will play a critical role in ensuring seamless document management across our dynamic projects. This position demands precision, organizational acumen, and a collaborative mindset to maintain meticulous records, streamline workflows, and support project teams with robust document control systems. Your contributions will be instrumental in upholding Egis’ reputation for excellence, compliance, and operational efficiency.

Key Responsibilities:

• Design, implement, and refine **comprehensive document control systems** aligned with project requirements and industry standards, ensuring seamless integration across all phases of the project lifecycle.
• Manage the **entire document lifecycle**, from receipt and logging to indexing, distribution, and archiving, with unwavering attention to accuracy and timeliness.
• Coordinate with **project teams, engineers, and contractors** to gather, review, and process technical documentation, ensuring version control and revision tracking are meticulously maintained.
• Generate and disseminate **regular document status reports** to stakeholders, providing transparency and supporting data-driven decision-making.
• Perform **quality assurance checks** to guarantee all documents adhere to project specifications, regulatory standards, and Egis’ organizational policies.
• Optimize and administer **electronic document management systems (EDMS)**, including Aconex, while offering training and technical support to enhance user efficiency.
• Collaborate with **project managers and supervisors** to facilitate document access for design reviews, construction supervision, and client presentations.
• Develop and refine **document control procedures and best practices**, fostering continuous improvement in operational workflows.
• Support **project closeout activities** by organizing final documentation and ensuring secure archiving for future reference.
• Uphold **strict confidentiality protocols**, safeguarding sensitive information in compliance with regulatory and corporate policies.

Why This Role Matters:

Your work will directly impact the **success and efficiency** of Egis’ projects, ensuring that critical documentation is accessible, accurate, and compliant. By leveraging your expertise in document management, you will contribute to the seamless execution of high-impact infrastructure and mobility projects, reinforcing Egis’ commitment to sustainability and excellence in the Middle East and beyond.

Qualifications and Skills:

• A **Bachelor’s Degree** in Business Administration, Information Management, or a related field, with a strong foundation in document control or project management.
• Proven proficiency in **EDMS systems (e.g., Aconex)** and **Microsoft Office Suite (Word, Excel, PowerPoint)**, with experience in database management and data entry.
• Deep knowledge of **document control processes, best practices, and industry standards**, including version control, indexing, and archiving methodologies.
• Exceptional **organizational and time-management skills**, with an ability to thrive in fast-paced environments while managing multiple priorities.
• Strong **communication and interpersonal abilities**, enabling effective collaboration with cross-functional teams, clients, and stakeholders.
• Familiarity with **filing and archiving systems**, as well as relevant industry regulations, ensuring compliance and risk mitigation.
• Ability to work **independently and as part of a team**, demonstrating adaptability, problem-solving, and a proactive approach to challenges.

Join Egis and be part of a global team that is shaping the future of infrastructure. Your expertise in document control will be the backbone of our projects, ensuring clarity, compliance, and success in every phase.