HR and Administration Officer / Executive Assistant

HR and Administration Officer / Executive Assistant

Join our dynamic organization as an HR and Administration Officer / Executive Assistant, where you will play a pivotal role in driving operational excellence, fostering a positive workplace culture, and delivering exceptional administrative support to senior leadership. This strategic position offers the opportunity to make a meaningful impact across human resources, government compliance, and executive assistance—all while contributing to the seamless functioning of our organization.

In this multifaceted role, you will serve as the backbone of our HR and administrative operations, ensuring compliance with Saudi labor laws, government regulations, and company policies. Your expertise will be instrumental in maintaining accurate employee records, streamlining recruitment processes, and facilitating smooth onboarding and offboarding experiences. You will also act as the primary liaison between our organization and key government platforms such as Qiwa, Mudad, Muqeem, GOSI, HRSD, Ajeer, MOFA, Saudi Council of Engineers, and the Chamber of Commerce, ensuring seamless navigation of regulatory requirements and timely submissions.

As an Executive Assistant, you will provide confidential and high-level support to our senior management team, managing calendars, coordinating meetings, and facilitating travel arrangements with precision and professionalism. Your ability to anticipate needs, handle sensitive information with discretion, and deliver impeccable organizational skills will be critical in maintaining the efficiency of our leadership team.

Your responsibilities will extend beyond administrative duties to include the development and implementation of HR policies, employee engagement initiatives, and performance management frameworks. You will play a key role in fostering a culture of transparency, collaboration, and employee well-being, while also monitoring retention trends and contributing to strategies that enhance employee satisfaction and organizational growth.

This role is ideal for a detail-oriented professional with a passion for HR and administrative excellence, who thrives in a fast-paced environment and is committed to driving operational efficiency. If you are a proactive, organized individual with a strong commitment to compliance, communication, and employee experience, we invite you to be part of our team and help shape the future of our organization.

Key Responsibilities:

• HR Administration: Manage day-to-day HR operations, including employee records, contracts, and personnel documentation, ensuring accuracy and compliance with Saudi labor laws and company policies.
• Government Compliance: Handle all employee-related transactions through Saudi government platforms, monitoring documentation such as Iqama, work permits, passports, insurance, and other expiries to ensure seamless regulatory adherence.
• Recruitment and Onboarding: Support the recruitment process, onboarding, transfers, leave management, and offboarding, ensuring a smooth and compliant experience for all employees.
• Executive Support: Provide confidential and professional assistance to senior management, including calendar coordination, meeting management, travel arrangements, and correspondence handling.
• Policy Development: Assist in the development, implementation, and continuous improvement of HR policies, procedures, and standard operating practices to enhance organizational efficiency.
• Employee Relations: Support employee relations initiatives, disciplinary documentation, and HR correspondence while promoting a positive and inclusive workplace culture.
• Performance Management: Coordinate performance reviews, follow-up on action plans, and contribute to strategies that drive employee engagement, recognition, and retention.
• Reporting and Analysis: Prepare HR reports, presentations, and recommendations to support data-driven decision-making and continuous improvement initiatives.
• Cross-Functional Collaboration: Work closely with management, external stakeholders, and government authorities to ensure alignment with organizational goals and regulatory requirements.
• Employee Experience: Support the company’s Great Place to Work program and initiatives aimed at enhancing employee satisfaction and organizational culture.

This role demands a blend of administrative precision, HR expertise, and a commitment to fostering a positive and productive work environment. If you are eager to contribute to a dynamic organization while honing your skills in HR and executive support, we encourage you to apply and be part of our journey toward excellence.