Mfg Admin Assistant

Join PepsiCo: Drive Operational Excellence in Manufacturing Administration

At PepsiCo, we are committed to delivering globally beloved brands like LAY’S®, DORITOS®, GATORADE®, and PEPSI®, while fostering a culture of innovation, sustainability, and inclusive growth. Our mission—Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+)—drives us to create value through responsible operations, inspiring positive change for both our planet and people. We seek dynamic professionals who thrive in collaborative environments and are passionate about contributing to a diverse, equitable, and forward-thinking workplace.

As a Mfg Admin Assistant, you will play a pivotal role in ensuring seamless communication and administrative efficiency within our manufacturing operations. This position offers an opportunity to develop expertise in office administration, telecommunications, and process optimization while supporting the broader goals of PepsiCo’s manufacturing excellence.

Key Responsibilities

Reporting directly to the Plant Manager or Director, this role is integral to maintaining smooth operational workflows. Your primary focus will include:

• Telecommunications Management: Handle all incoming and outgoing calls with professionalism, ensuring callers receive accurate information, messages, or transfers to the appropriate personnel. Act as the first point of contact for visitors and callers, directing them efficiently to relevant departments or individuals.
• Administrative Coordination: Maintain meticulous records of telephone exchange logs, fax registers, and outgoing communications, distinguishing between official and personal correspondence. Distribute incoming fax messages promptly to the designated staff members to facilitate timely decision-making.
• Financial and Operational Accountability: Verify telephone bills and prepare deduction reports for personal calls, ensuring compliance with company policies. Manage and update a directory of critical telephone numbers to support internal and external communications.
• Health, Safety, and Compliance: Actively participate in maintaining the OH&S (Occupational Health and Safety) Management System within your area of responsibility. Ensure adherence to PepsiCo’s Global EHSMS (Environmental, Health, and Safety Management System) standards, identifying and mitigating hazards to achieve safety targets and operational excellence.
• Continuous Improvement: Embrace a proactive approach to enhancing administrative processes, leveraging multi-skilling and technical proficiency to contribute to operational efficiency.

Key Performance Indicators

Success in this role will be measured by:

• Adaptability and Resilience: Demonstrating flexibility and endurance in a dynamic manufacturing environment.
• Operational Reliability: Ensuring the seamless functionality of telephone exchanges, PABX systems, and related communication tools.
• Technical Proficiency: Proficiency in computer systems and office equipment, including fax machines, copiers, and telephony tools.
• Multi-Tasking and Collaboration: Efficiently managing multiple responsibilities while fostering collaboration with peers, such as the IR & Admin Officer, to drive collective success.

Qualifications and Competencies

To excel in this role, we are seeking candidates with:

• Education: A graduate degree with foundational knowledge in office administration or a related field.
• Experience: 2-4 years of relevant experience in a similar administrative or manufacturing support capacity, where you have honed your skills in communication, record-keeping, and operational coordination.
• Technical Skills: Proficiency in basic computer applications and the ability to operate office equipment, including fax machines, copiers, and telephony systems.
• Soft Skills: Strong interpersonal skills, attention to detail, and a commitment to maintaining high standards of professionalism and confidentiality.

At PepsiCo, we believe in empowering our associates to grow and thrive. If you are a detail-oriented professional with a passion for operational excellence and a commitment to PepsiCo’s values, we invite you to be part of our team and contribute to the success of one of the world’s leading food and beverage companies.