Secretary

Executive Secretary – Deputy Project Manager Support (Riyadh, Saudi Arabia)

Join a dynamic and forward-thinking contracting firm as our **Executive Secretary**, where you will play a pivotal role in ensuring seamless operations and administrative excellence for the **Deputy Project Manager** in Riyadh, Saudi Arabia. This position offers an opportunity to thrive in a fast-paced, project-driven environment while honing your organizational and communication skills in a multicultural setting.

As the backbone of the Deputy Project Manager’s office, you will be responsible for maintaining high standards of professionalism, efficiency, and coordination across all administrative functions. Your role will involve strategic planning, meticulous documentation, and proactive stakeholder engagement to support the successful execution of projects and initiatives.

Key Responsibilities:

• Administrative Coordination: Manage the Deputy Project Manager’s calendar, schedule meetings, and arrange travel logistics with precision, ensuring optimal time utilization and alignment with project timelines.
• Multilingual Documentation: Draft, edit, and prepare professional correspondence, reports, and project-related documents in both **Arabic and English**, adhering to corporate and industry standards.
• Stakeholder Liaison: Act as the primary point of contact for government entities, project stakeholders, and internal teams, facilitating smooth communication and collaboration.
• Record Management: Organize, maintain, and archive all correspondence, project files, and administrative records in a structured and accessible manner, ensuring compliance with company policies.
• Meeting Facilitation: Prepare comprehensive meeting agendas and meticulously document minutes, capturing key decisions and action items for follow-up.
• Project Support: Provide daily administrative assistance to the Deputy Project Manager, including data entry, report compilation, and coordination with cross-functional teams to drive project objectives.

This role is ideal for a detail-oriented professional who thrives in a **high-energy, project-based environment** and is passionate about contributing to the success of large-scale initiatives. Your ability to balance multitasking, discretion, and proactive problem-solving will be instrumental in fostering a productive and efficient workplace.

Requirements:

• Education: A **Diploma or Bachelor’s degree** in Business Administration, Management, or a related field, demonstrating a strong foundation in administrative and organizational principles.
• Experience: **3–5 years** of hands-on experience in **executive secretarial or administrative roles**, with a preference for candidates who have worked in **construction, project management, or contract-based industries**.
• Language Proficiency: Fluent in **English** with excellent written and verbal communication skills. **Arabic proficiency** is highly advantageous due to the local market context.
• Technical Skills: Proficient in **Microsoft Office Suite**, including advanced features in Word, Excel, and Outlook, to streamline workflows and enhance productivity.
• Soft Skills: Exceptional **organization, coordination, and interpersonal skills**, with the ability to manage confidential information with integrity and professionalism.

If you are a results-driven professional seeking to elevate your career in a **growing contracting firm** while making a meaningful impact in project administration, we invite you to apply. Your expertise will be instrumental in supporting our Deputy Project Manager in delivering excellence across all operational facets.