Document Controller

Position Overview

We are seeking a highly organized and detail-oriented Document Controller to join our dynamic team in Riyadh. In this pivotal role, you will play a critical part in ensuring the seamless management, accuracy, and compliance of all project documentation. Your responsibilities will encompass maintaining robust document control processes, safeguarding the integrity of project records, and aligning all documentation with company and client standards. This position is ideal for a meticulous professional with a passion for precision and a commitment to operational excellence.

Key Responsibilities

The Document Controller will serve as the backbone of our document management infrastructure, executing a wide range of responsibilities to uphold the highest standards of documentation integrity and accessibility. Your core duties will include:

• Document Control System Management: Oversee the document control system and maintain comprehensive document registers to ensure systematic tracking and organization of all project-related documents.
• Document Lifecycle Management: Register, track, distribute, and archive project documents and correspondence with precision, ensuring that every document is accounted for throughout its lifecycle.
• Version and Distribution Control: Enforce strict control over document numbering, revisions, and distribution to guarantee that only the most current and approved versions are accessible for project use.
• Record Maintenance: Maintain meticulous records of RFIs (Requests for Information), submittals, transmittals, technical queries, and all project correspondence to support transparency and accountability.
• Reporting and Compliance: Prepare detailed weekly and monthly document control reports to provide stakeholders with actionable insights into documentation status and compliance metrics. Ensure adherence to company procedures, client requirements, and stringent quality standards.
• Workflow Monitoring: Actively monitor document review and approval workflows to identify bottlenecks and facilitate timely processing, thereby enhancing project efficiency.
• Electronic Document Management: Utilize advanced Electronic Document Management Systems (EDMS) such as Aconex, Procore, SharePoint, Autodesk Construction Cloud, or Oracle Primavera Unifier to manage and secure project documentation.
• Archive Management: Maintain both electronic and hardcopy document archives in an organized and retrieval-friendly manner, ensuring long-term preservation and accessibility.

Qualifications and Skills

To excel in this role, candidates must possess the following qualifications and attributes:

• Educational Background: A Diploma or Bachelor’s Degree in Business Administration, Information Management, Engineering, or a related field from an accredited institution.
• Professional Experience: A minimum of 3 to 7 years of hands-on experience in Document Control, with a preference for candidates who have worked in construction, infrastructure, engineering, or project-based environments. Experience on large-scale projects is highly desirable.
• Technical Proficiency: A solid understanding of project documentation processes and contractual correspondence, coupled with the ability to navigate and leverage EDMS platforms effectively.
• Certifications: Possession of a certification in Document Control or Records Management is considered a valuable asset and will be taken into consideration during the selection process.
• Soft Skills: Exceptional attention to detail, strong organizational abilities, and the capacity to work efficiently under pressure in a fast-paced project environment.

If you are a dedicated professional with a keen eye for detail and a commitment to maintaining the highest standards of documentation excellence, we invite you to apply and become an integral part of our team.