Administrative Assistant

About 2P

Since 2004, 2P has established itself as a premier provider of integrated technology solutions in Saudi Arabia’s ICT sector. The company empowers organizations to accelerate their digital transformation journeys while enhancing operational efficiency through cutting-edge technologies and tailored solutions. With a robust portfolio spanning specialized business units and deep market expertise, 2P remains committed to delivering end-to-end services that drive innovation and business growth. We are actively seeking dynamic and motivated professionals who are eager to contribute to our success and grow within a forward-thinking, results-driven environment.

Job Purpose

The Administrative Assistant plays a pivotal role in ensuring the seamless functioning of daily operations by providing comprehensive administrative and clerical support. This position encompasses a wide range of responsibilities, including documentation, scheduling, communication, reporting, and office coordination. The ideal candidate will leverage digital and AI tools to enhance efficiency, streamline processes, and support the broader objectives of the organization.

Key Responsibilities

• Deliver high-quality administrative and clerical support to management and staff, ensuring operational continuity and efficiency.
• Prepare, format, and maintain a variety of documents, reports, presentations, and correspondence with precision and professionalism.
• Manage executive calendars, schedule meetings, prepare detailed agendas, and accurately record meeting minutes as required.
• Handle incoming and outgoing communications, including emails and calls, with a high standard of professionalism and responsiveness.
• Organize and maintain filing systems, records, databases, and document control processes to ensure accessibility and compliance.
• Coordinate office supplies, travel arrangements, meetings, and other administrative services to support business operations.
• Compile and distribute routine reports, status updates, and follow up on action items to ensure timely execution and accountability.
• Utilize AI-powered tools to assist in drafting, summarizing, formatting, organizing information, and optimizing administrative workflows for enhanced productivity.
• Uphold strict confidentiality standards and ensure adherence to company policies, procedures, and regulatory requirements.

Required Skills & Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• Minimum of 5 to 7 years of progressive experience in an administrative or office support role.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, with the ability to create and manage complex documents and spreadsheets.
• Demonstrated experience using AI productivity tools to enhance administrative tasks, documentation, communication, reporting, and workflow efficiency.
• Familiarity with Enterprise Resource Planning (ERP) systems and document management solutions is highly desirable.
• Exceptional communication, organizational, time management, documentation, and problem-solving skills.
• Demonstrated ability to maintain confidentiality, exhibit meticulous attention to detail, and uphold the highest standards of professionalism and accountability.