Board Committee Secretary & Governance Specialist.

About Albawani

Albawani stands as a premier construction and contracting enterprise in Saudi Arabia, with a legacy dating back to 1991. Evolving from modest beginnings as a civil works contractor, the company has expanded into a diversified conglomerate with a robust presence across construction, infrastructure, engineering, water and power, and industrial services. Headquartered in Riyadh, Albawani is renowned for executing large-scale commercial, healthcare, educational, and governmental projects throughout the Kingdom. The company’s unwavering dedication to quality, safety, and innovation is underscored by multiple international ISO certifications and a Class-1 contractor ranking in Saudi Arabia.

Position Overview

Reporting to the Executive Director of Governance and Board Secretariat, the Board Committee Secretary & Governance Specialist will serve as the linchpin in facilitating the Board of Directors’ and its Committees’ operational and strategic functions. This critical role is designed to ensure the seamless execution of governance frameworks, enabling the Board to concentrate on high-level decision-making and oversight. By overseeing the planning, coordination, and documentation of all board and committee activities, the Secretary will play an instrumental role in reinforcing corporate governance excellence and regulatory compliance across the Albawani group.

Key Responsibilities

• Board and Committee Support: Act as the primary administrative liaison for the Board of Directors, providing tailored support to enhance their effectiveness and efficiency.
• Meeting Management: Oversee the end-to-end logistics of Board and committee meetings, including agenda development, material compilation and distribution, minute-taking, and action item tracking.
• Stakeholder Coordination: Collaborate with internal and external stakeholders to gather, prepare, and disseminate critical information for Board and committee meetings.
• Calendar and Scheduling: Maintain and manage the Board and committee meeting calendar, ensuring timely adjustments and facilitating special meetings as required.
• Record Keeping: Maintain meticulous records of all Board and committee meetings, including attendance, decisions, and assigned action items.
• Board Member Onboarding: Develop and implement a structured onboarding program for new Board members, encompassing orientation, introductions, and governance training.
• Continuous Education: Coordinate and facilitate ongoing educational initiatives for Board members, covering governance trends, regulatory updates, and best practices.
• Governance Framework: Assist in the formulation, implementation, and monitoring of governance policies, procedures, and frameworks to ensure alignment with regulatory standards and organizational objectives.
• Compliance Oversight: Ensure adherence to regulatory requirements, the Articles of Association, and the Board’s Terms of Reference, while maintaining comprehensive governance records.
• Document Management: Organize, archive, and retain Board and committee meeting minutes, resolutions, and governance-related documents in accordance with retention policies.
• Reporting and Analysis: Support the preparation of governance-related reports and presentations for leadership and other stakeholders, highlighting key insights and recommendations.

Qualifications and Experience

• A Bachelor’s degree in Law or a governance and board-related diploma from an accredited institution.
• Proven experience in a Board, corporate secretarial, or governance support role, with a strong understanding of corporate governance principles and frameworks.
• Demonstrated expertise in managing the logistics of Board and committee meetings, including agenda preparation, minute-taking, and action item follow-up.
• Exceptional organizational, administrative, and project management skills, with a keen attention to detail.
• Strong interpersonal and communication abilities, enabling effective collaboration with diverse stakeholders at all levels.
• Proficiency in maintaining governance records, ensuring compliance with regulatory and organizational standards.
• A commitment to upholding the highest ethical standards and promoting a culture of transparency and accountability within the organization.