Business Administration Manager - Riyadh, KSA

About the Role

Our client, a prominent fit-out contractor with European roots and part of a large GCC-based holding company, is seeking a seasoned Business Administration Manager to lead the company’s administrative, HR, and operational functions in Riyadh, Saudi Arabia. The ideal candidate will play a pivotal role in ensuring seamless business operations, supporting senior management in strategic initiatives, and designing robust systems and processes to drive sustainable growth. This position requires a dynamic professional capable of collaborating closely with leadership while coordinating across multiple departments, including HR, Finance, Procurement, IT, Business Development, and Project Management.

Key Responsibilities

The Business Administration Manager will be responsible for overseeing the day-to-day administrative and operational activities of the organization, ensuring alignment with corporate objectives and regulatory requirements. The role encompasses a broad spectrum of responsibilities, including:

• Business Operations:
  • Manage and optimize daily office and business administration functions.
  • Develop, implement, and refine operational policies and procedures to enhance efficiency.
  • Monitor company Key Performance Indicators (KPIs) and operational performance to drive continuous improvement.
  • Facilitate interdepartmental coordination to ensure seamless workflow and operational excellence.
  • Provide strategic support to executive management in organizational development and long-term planning.
• Human Resources Management:
  • Oversee end-to-end recruitment processes, including onboarding and offboarding of employees.
  • Ensure compliance with Saudi labour laws and regulations, maintaining accurate employee records.
  • Collaborate with the Finance team to coordinate payroll preparation and ensure accuracy.
  • Develop and implement HR policies, employee handbooks, and performance management frameworks.
  • Manage employee relations and address workplace issues with professionalism and discretion.
• Administrative Leadership:
  • Supervise office administration and facilities management to maintain a productive work environment.
  • Oversee company assets, licenses, and critical administrative documentation.
  • Coordinate travel arrangements, accommodations, visas, and government-related requirements for employees and stakeholders.
  • Manage procurement of office supplies and services to support operational needs.
• Process Improvement and Digital Transformation:
  • Design and implement efficient workflows to streamline operations and reduce redundancies.
  • Drive digital transformation initiatives by optimizing HRMS and ERP systems for enhanced performance.
  • Standardize company documentation, reporting formats, and administrative procedures.
• Executive Support and Strategic Initiatives:
  • Prepare comprehensive management reports, presentations, and briefings to support decision-making.
  • Coordinate executive meetings, track action items, and ensure timely follow-up on strategic priorities.
  • Assist in budgeting, financial planning, and operational forecasting to align resources with business goals.
  • Support tender and project teams with administrative requirements to facilitate project execution.
• Cross-functional Coordination:
  • Act as a liaison between HR, Finance, Procurement, IT, and Project teams to foster collaboration.
  • Ensure effective communication and alignment of initiatives across all departments.
  • Monitor the completion of company-wide projects and initiatives to ensure timely delivery.

Qualifications and Experience

To excel in this role, candidates must meet the following essential qualifications and possess a proven track record in a similar capacity:

• Education: Bachelor’s degree in Business Administration, Human Resources, Management, or a related field.
• Experience:
  • Minimum of 7 years of progressive experience in administration, HR, or business operations.
  • Minimum of 7 years of experience within construction, fit-out, engineering, or contracting companies in Saudi Arabia.
  • In-depth knowledge of Saudi labour regulations and compliance requirements.
  • Proven track record in implementing business processes and operational systems.
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with Enterprise Resource Planning (ERP) and Human Resource Management Systems (HRMS) is highly advantageous.
• Language Proficiency: Fluent in English; proficiency in Arabic is considered a valuable asset.
• Preferred Experience:
  • Prior experience in the construction or fit-out industry.
  • Exposure to company setup or business expansion initiatives in Saudi Arabia.
  • Experience in organizational restructuring or policy development.
  • Familiarity with process automation and KPI reporting frameworks.
  • Proven ability to manage multidisciplinary teams effectively.

Key Competencies

The successful candidate will demonstrate a blend of leadership, operational excellence, and strategic thinking, with the ability to adapt to evolving business needs. Essential competencies include:

• Strong leadership and team management skills.
• Exceptional organizational and time management abilities.
• Analytical and problem-solving mindset with a focus on process improvement.
• Excellent communication and interpersonal skills to engage with stakeholders at all levels.
• Strategic thinking and the ability to align administrative functions with business objectives.
• High level of adaptability and resilience in a fast-paced environment.
• Unwavering commitment to confidentiality and ethical standards.

Redfish Solutions is committed to fostering a diverse and inclusive workplace where differences are celebrated. We welcome applicants from all backgrounds and are dedicated to supporting candidates who may require reasonable adjustments during the recruitment process. For further details on our recruitment practices, please refer to the Conduct Regulations 2003, where applicable.