Business Administration Officer

Position Overview

We are seeking a highly organized and proactive Business Administration Officer to provide exceptional administrative and operational support to our Riyadh Office. This role is pivotal in ensuring the smooth execution of office operations while delivering high-quality administrative, financial, and operational services. Reporting directly to the Director of Operations & Delivery, the successful candidate will play a strategic role in maintaining a professional, compliant, and service-oriented office environment that aligns with the organization’s long-term objectives.

Key Responsibilities

The Business Administration Officer will be responsible for a diverse range of duties, including but not limited to:

• Administrative Support: Manage correspondence, document control, and meticulous record-keeping to ensure accuracy and efficiency in all office operations.
• Meeting & Calendar Coordination: Organize and schedule meetings, prepare agendas, draft minutes, and follow up on action items to ensure seamless execution of business activities.
• Office Logistics & Travel Arrangements: Oversee travel logistics, including bookings, itineraries, and expense tracking, to facilitate smooth business operations.
• Facilities & Procurement Management: Coordinate office facilities, vendor relationships, and procurement processes to maintain a functional and well-equipped workspace.
• Financial & Reporting Support: Assist with purchase orders, invoice processing, expense tracking, and the preparation of administrative reports to support financial transparency and compliance.
• Stakeholder Liaison: Act as a liaison between internal departments—such as HR, Finance, IT, and Procurement—and external stakeholders to foster effective communication and collaboration.
• Event & Visitor Coordination: Plan and execute office events, official visits, and visitor arrangements to enhance the organization’s professional image and operational efficiency.
• Policy Compliance & Confidentiality: Uphold organizational policies, maintain strict confidentiality, and ensure adherence to compliance standards across all administrative functions.

Qualifications & Experience

To excel in this role, candidates must meet the following criteria:

• A Bachelor’s degree in Business Administration, Management, or a related field from an accredited institution.
• Minimum of 3 years of progressive experience in business or office administration, with a proven track record in operational support roles.
• Exceptional Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain high levels of accuracy in a fast-paced environment.
• Strong Communication Proficiency: Fluency in both Arabic and English (written and spoken) is essential for seamless interaction with internal and external stakeholders.
• Technical Competency: Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, is required to support daily administrative tasks.

Why Join Us?

As a Business Administration Officer, you will be an integral part of a dynamic team dedicated to driving operational excellence and supporting the organization’s strategic goals. This role offers the opportunity to develop professionally in a collaborative environment while contributing to the success of a forward-thinking organization. If you are a detail-oriented professional with a passion for administrative excellence, we encourage you to apply and become a key player in our success story.