Implementation Coordinator

About the Role

Olive Tree Consulting is seeking a detail-oriented and proactive Implementation Coordinator to join our dynamic team in a full-time, fully remote capacity. This role is ideal for an early-career professional who thrives in organizing information, ensuring clarity in decision-making, and maintaining seamless workflows between advisory teams and clients. Your primary responsibility will be to serve as the backbone of project execution by documenting key decisions, tracking ownership, and fostering accountability to prevent valuable insights from being overlooked or delayed.

In this role, you will act as a bridge between strategic recommendations and operational execution. Many organizations struggle with stalled progress due to unclear ownership or forgotten decisions—your job is to eliminate ambiguity by creating a structured, written record of every critical discussion, action item, and deadline. This position emphasizes precision over complexity; you will not be managing intricate software systems or designing elaborate presentations, but rather ensuring that every meeting yields actionable outcomes and that teams have a straightforward, accessible roadmap for their responsibilities.

Key Responsibilities

• Documentation and Clarity: Capture meeting outcomes with precision, summarizing decisions, action items, and ownership in clear, concise language to ensure intent is preserved and easily understood by all stakeholders.
• Project Record Maintenance: Maintain an up-to-date, shared project repository that provides real-time visibility into task statuses, eliminating the need for repetitive status updates and fostering transparency across teams.
• Process Mapping: Design and document simple handoffs between departments or teams to clarify responsibilities, reduce confusion, and streamline workflows for smoother transitions between phases of a project.
• Calendar and Rhythm Management: Oversee the scheduling of recurring management meetings and rhythms, ensuring agendas, materials, and pre-reads are distributed in advance to maximize productivity and preparedness.
• Progress Tracking and Reporting: Prepare weekly summaries for the advisory team, highlighting completed tasks, pending items, and areas requiring immediate attention to keep projects on track.
• Stakeholder Support: Conduct regular check-ins with client team members to confirm they have the necessary resources, information, and guidance to fulfill their assigned responsibilities effectively.
• Document Organization: Curate and structure project documents, resources, and templates in a centralized, easily navigable system to ensure both the consulting and client teams can access critical materials without delay.

Ideal Candidate Profile

We are looking for a candidate who demonstrates a natural affinity for organization, a commitment to clarity in communication, and the ability to thrive in a fully remote work environment where written interaction is the primary mode of collaboration. The successful applicant will exhibit the following qualities:

• Structured Mindset: A preference for order and a dedication to keeping information accessible, well-organized, and easy to retrieve.
• Effective Communication: The ability to write plain, straightforward English that conveys complex ideas succinctly and is immediately comprehensible to readers at all levels.
• Remote Work Proficiency: Comfort with asynchronous communication and the discipline to manage time zones, deadlines, and priorities independently.
• Task Management: A calm and methodical approach to juggling multiple small tasks simultaneously, with the ability to prioritize effectively without becoming overwhelmed.
• Ownership and Transparency: A commitment to honesty about progress, including the courage to flag delays or challenges early to enable proactive problem-solving.
• Active Listening and Summarization: The skill to distill lengthy discussions into concise, actionable summaries that capture the essence of decisions and next steps.

While formal experience in project coordination is not required, the following background elements are advantageous:

• Familiarity with shared document platforms (e.g., Google Workspace, Microsoft 365) or basic project management tools (e.g., Trello, Asana).
• Prior experience in support roles, internships, or academic settings where you managed schedules, notes, or small-group coordination.
• A curiosity about organizational dynamics and the factors that contribute to high-performing teams.
• Academic or professional exposure to communications, business, humanities, or related fields that emphasize critical thinking and clear writing.
• Experience working remotely, whether through prior employment, freelance work, or online education.

What We Offer

This is a permanent, full-time position with a 100% remote work arrangement. We prioritize sustainable work practices and do not expect team members to be available outside of standard working hours. As part of our team, you will gain firsthand insight into the inner workings of management consulting, observing how practical, structured changes can transform organizational performance. Olive Tree Consulting fosters a collaborative and supportive culture where questions are encouraged, professional growth is nurtured, and contributions are recognized. The role comes with a competitive salary aligned with entry-level market standards.

About Olive Tree Consulting Group

Olive Tree Consulting Group is a specialized advisory firm dedicated to helping leadership teams resolve persistent management challenges. Our work focuses on the critical intersection between high-level strategy and day-to-day execution. We assist organizations where talented individuals may still face recurring issues such as decision paralysis, misaligned priorities, or stalled progress—areas where clear processes and structured communication can make a transformative difference. By bridging the gap between vision and action, we empower teams to operate with greater efficiency, accountability, and clarity.