Procurement Contract Administrator

Procurement Contract Administrator – Drive Excellence in Contract Management

Join our dynamic team as a **Procurement Contract Administrator**, where you’ll play a pivotal role in ensuring seamless contract execution, compliance, and strategic value delivery across the organization. This position is ideal for a detail-oriented professional with a passion for contract administration, governance, and supplier relationship management. You’ll collaborate with internal stakeholders, legal teams, and suppliers to optimize contract performance, mitigate risks, and enhance operational efficiency—all while contributing to the University’s mission of excellence.

As a key member of the procurement team, you will oversee the full lifecycle of procurement contracts, from award to close-out, ensuring adherence to policies, regulatory requirements, and contractual obligations. Your expertise will be instrumental in maintaining robust documentation, monitoring supplier performance, and driving continuous improvement in contract administration processes. This role offers a unique opportunity to make a measurable impact while developing your skills in strategic sourcing, risk management, and digital contract solutions.

Key Responsibilities

Your role will encompass a broad spectrum of contract administration tasks, including:

• Contract Administration & Execution: Administer contracts throughout their lifecycle, ensuring timely execution, compliance with procurement policies, and alignment with organizational goals. Maintain meticulous records and documentation to support contract transparency and accountability.
• Contract Compliance & Governance: Act as the guardian of contractual integrity by monitoring adherence to terms, SLAs, and KFUPM procurement policies. Proactively identify and escalate risks or non-compliance issues to mitigate potential disruptions. Ensure all contract-related activities align with legal, financial, and regulatory standards.
• Supplier Performance Monitoring: Track supplier performance against KPIs, deliverables, and milestones. Collaborate with end-users to resolve performance gaps and recommend corrective actions to uphold contractual expectations. Leverage data-driven insights to enhance supplier relationships and operational outcomes.
• Contract Changes & Renewals: Lead the coordination of contract amendments, extensions, and renewals, ensuring all modifications are properly justified and documented. Maintain a proactive approach to contract expiry management, initiating renewal processes well in advance to avoid operational disruptions.
• Documentation & Records Management: Establish and maintain an organized, secure contract archive system that ensures easy access to critical documentation. Draft correspondence, reports, and contract-related materials with precision and professionalism. Safeguard sensitive procurement information in compliance with confidentiality protocols.
• Stakeholder & Supplier Coordination: Serve as a liaison between internal stakeholders (Legal Affairs, Finance, and end-users) and external suppliers. Facilitate clear communication, clarify contractual requirements, and resolve disputes to foster collaborative partnerships. Provide expert guidance on contractual obligations and best practices.
• Reporting & Contract Analysis: Develop and present periodic reports on contract status, supplier performance, compliance trends, and renewal opportunities. Analyze contract data to identify inefficiencies, cost-saving measures, and strategic improvements. Support leadership with actionable insights to optimize contract value and reduce risks.
• Continuous Improvement: Drive innovation in contract administration by recommending process enhancements and digital solutions. Contribute to the development of best practices that streamline workflows, improve compliance, and boost operational efficiency. Embrace automation and technology to modernize contract management practices.

This role is perfect for a results-driven professional who thrives in a fast-paced, collaborative environment. Your ability to balance attention to detail with strategic thinking will be essential in ensuring that every contract not only meets its objectives but also delivers tangible value to the University. If you’re eager to make a difference in procurement and contract management, we’d love to hear from you.