Administrative & Operations Coordinator

Administrative & Operations Coordinator – Join NeoStats in Riyadh

Are you a detail-oriented professional with a passion for organizational excellence and a commitment to driving operational efficiency? NeoStats, a leading Data & AI consulting firm specializing in end-to-end transformation services, is seeking a dynamic and proactive Administrative & Operations Coordinator to support our growing operations in Riyadh, Saudi Arabia. This role offers a hybrid or remote working model, allowing you to balance flexibility with impact while contributing to a high-performing, innovation-driven environment.

At NeoStats, we empower enterprises to unlock sustainable competitive advantage through data-driven strategies, advanced analytics, and AI solutions. As a Microsoft Advanced Specialization Partner and ISO 27001 certified organization, we collaborate with industry leaders like Microsoft®, Databricks®, and Mastercard® to deliver cutting-edge solutions across the Middle East, UAE, Singapore, and India. If you thrive in a fast-paced, collaborative setting and are eager to build a career in a forward-thinking organization, we invite you to explore this opportunity.

Key Responsibilities

As the Administrative & Operations Coordinator, you will play a pivotal role in ensuring seamless day-to-day operations for our Riyadh office. Your responsibilities will include:

• Administrative Support: Manage and streamline administrative tasks, including document management, record-keeping, and internal coordination to maintain operational efficiency.
• Documentation & Reporting: Prepare, format, and organize business documents, reports, and presentations with precision, ensuring clarity and professionalism in all deliverables.
• Meeting & Calendar Coordination: Schedule and manage meetings, track follow-ups, and ensure timely communication across teams—both locally and regionally.
• HR & Operations Assistance: Support HR processes, including onboarding documentation and employee-related administrative tasks, while adhering to company policies.
• Data Management: Perform accurate data entry and maintain up-to-date information in approved company systems, ensuring integrity and accessibility.
• Cross-Functional Collaboration: Act as a liaison between NeoStats teams in Saudi Arabia and regional offices, leveraging tools like Microsoft Teams and email for seamless communication.
• Confidentiality & Compliance: Handle sensitive company and employee information with the utmost discretion, aligning with NeoStats’ strict information security and data protection protocols.
• Ownership & Communication: Take initiative on assigned tasks, communicate proactively for clarification, and ensure deadlines are met with reliability.

Why Join NeoStats?

This role is ideal for individuals who are:

• Organized, detail-oriented, and capable of managing routine tasks independently.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, Teams) and comfortable using digital workplace tools.
• Bilingual in Arabic and English, with strong professional communication skills in both languages.
• Adaptable to a hybrid or remote work environment while maintaining high productivity.
• Committed to professional growth and eager to contribute to a dynamic, data-centric organization.

While prior corporate experience is advantageous, we welcome candidates at the beginning of their careers who demonstrate professionalism, reliability, and a willingness to learn. NeoStats is committed to fostering an inclusive workplace and encourages applications from candidates with disabilities. For those eligible, candidates seeking consideration under relevant Saudi employment and inclusion programs should provide valid registration or documentation from the appropriate authorities.

Join NeoStats and be part of a team that is reshaping the future of data and AI. Your organizational expertise will be instrumental in supporting our mission to deliver transformative solutions for global enterprises.