Oliver Wyman - Executive Assistant - Riyadh

About Oliver Wyman

Oliver Wyman, a global leader in management consulting, is seeking a highly motivated and bilingual (English/Arabic) Executive Assistant to join our dynamic Middle East office in Riyadh. As part of our IMEA (India Middle East Africa) team, you will provide executive-level administrative support to 1-3 Partner-level consultants, playing a pivotal role in driving business development, maintaining operational efficiency, and ensuring seamless communication across the organization. This is an exceptional opportunity for a detail-oriented professional to contribute to high-impact projects and collaborate with senior leadership in a fast-paced, professional services environment.

Key Responsibilities

As an Executive Assistant at Oliver Wyman, you will be responsible for a diverse range of duties designed to support our Partners and enhance business operations. Your core responsibilities will include:

• Business Development Support:
  • Build and maintain strong relationships with clients and their Executive Assistants to foster long-term partnerships.
  • Proactively understand and align with the business goals and objectives of each supported Partner, driving initiatives forward with initiative and precision.
  • Lead the administrative coordination of RFPs (Request for Proposals) and tender responses, ensuring timely and accurate submissions.
  • Manage and update the CRM database with current contacts and business activities to support sales tracking and pipeline management.
  • Identify and follow up with clients who require attention, executing targeted outreach to maximize engagement.
  • Collaborate with the Marketing Department to coordinate customized client mailings, including the preparation of letters, proposals, and other documents adhering to Oliver Wyman’s formatting standards.
• Calendaring and Scheduling:
  • Maintain and manage the diaries of assigned Partners, scheduling internal and external meetings while coordinating with clients and infrastructure staff as needed.
  • Proactively identify opportunities to optimize calendars by arranging additional meetings, interviews, or follow-ups to enhance business development efforts.
  • Assist in the scheduling of complex projects, liaising with Partners and project teams to ensure alignment and efficiency.
• Travel and Logistics Management:
  • Coordinate all travel arrangements, including flights, accommodation, and ground transportation, while adhering to Partner preferences and budgetary constraints.
  • Collaborate with mobility and human capital teams to secure necessary business visas and work permits for international travel.
  • Optimize travel schedules by grouping client meetings in the same region to maximize efficiency and reduce downtime.
• Daily Administration and Document Management:
  • Manage documents, project deliverables, and confidential client information with the utmost discretion and professionalism.
  • Serve as the central point of contact for all administrative needs of assigned Partners, liaising with other support departments to ensure seamless operations.
  • Notify staffing and Practice Executive Assistants of any contract extensions or renegotiations to maintain accurate records.
• Financial and Reporting Support:
• Prepare and submit monthly timesheets for each assigned Partner, ensuring accuracy and compliance with firm policies.
• Compile and process expense reports, delegating tasks to team assistants when necessary, and request Purchase Orders (POs) for relevant project teams.
• Team Collaboration and Coverage:
  • Provide coverage for other Executive Assistants during absences to ensure uninterrupted support for Principals and Partners.
  • Offer short-term administrative support to Principals or Partners during transitions or onboarding periods.
  • Participate in team meetings and initiatives aimed at improving processes and enhancing the overall performance of the EA team.
  • Mentor and train new Executive Assistants to uphold Oliver Wyman’s high standards of professionalism and efficiency.

Qualifications and Experience

To excel in this role, you will bring a minimum of three years of experience as an Executive Assistant, preferably within financial services, management consultancy, or a professional services environment. Fluency in both English and Arabic is essential, and a deep understanding of the Middle East business landscape is highly advantageous.

You will possess advanced proficiency in Microsoft Office Suite, including Word, PowerPoint, and Outlook, with strong Excel skills. Familiarity with CRM systems such as Microsoft Dynamics, as well as Google Drive and SharePoint, is a plus. The ideal candidate will demonstrate exceptional organizational skills, a proactive mindset, and the ability to thrive in a multicultural, fast-paced environment.

Skills and Attributes

We are seeking a candidate who embodies the following qualities:

• A positive, proactive, and collaborative approach to work, with a strong focus on delivering results.
• Exceptional organizational abilities, attention to detail, and the capacity to manage multiple priorities simultaneously.
• Professionalism, tact, and the ability to engage effectively with colleagues at all levels within the firm.
• A problem-solving mindset, capable of working across teams to achieve viable solutions and goals.
• Strong service orientation, dedicated to meeting the expectations of staff and clients through high-quality deliverables.
• Excellent communication and negotiation skills, with the ability to interact confidently in a multicultural setting.
• Maturity, poise, and sound judgment in all professional interactions.

If you are a dynamic and detail-oriented professional looking to make a significant impact in a prestigious management consulting firm, we invite you to apply for this exciting opportunity in our Riyadh office.