Leasing Coordinator

Join Flow’s Visionary Team as a Leasing Coordinator

At Flow, we are pioneering a new paradigm for living, working, and connecting—where real estate transcends traditional boundaries to create seamless, community-driven experiences. As a leading brand, technology platform, and operational ecosystem, we blend condominiums, hotels, multifamily residences, and office spaces into a cohesive, flexible lifestyle. Our mission, rooted in the principle of oneness, is to cultivate vibrant, human-centered communities where residents thrive through meaningful connections, creativity, and shared value.

As a Leasing Coordinator, you will play a pivotal role in shaping these transformative experiences by ensuring smooth, efficient, and resident-centric leasing operations. This dynamic position requires a detail-oriented professional who thrives in a fast-paced environment, excels in administrative coordination, and is passionate about delivering exceptional service. If you are eager to grow within the real estate industry and contribute to a culture that prioritizes people and purpose, this opportunity is for you.

Key Responsibilities

Collaborate closely with the Leasing Team and cross-functional partners to streamline the leasing lifecycle—from prospect engagement to seamless move-in—while upholding the highest standards of accuracy and professionalism. Your role will encompass:

• Lease Documentation & Compliance: Prepare, review, and coordinate lease agreements, EJAR contracts, quotations, and reservations, ensuring all documentation is complete, compliant, and submitted on time.
• Resident & Prospect Support: Serve as the administrative backbone for prospective and current residents, providing responsive, high-touch support across multiple communication channels, including email, WhatsApp, phone, and internal platforms.
• CRM & Data Management: Maintain meticulous records in CRM systems, Excel trackers, and internal databases, ensuring resident and lease information is up-to-date, organized, and accessible for all stakeholders.
• Cross-Functional Coordination: Partner with Finance, Resident Experience, Operations, and Leasing Agents to align processes, resolve bottlenecks, and facilitate timely move-ins with minimal friction.
• Process Optimization: Identify opportunities to enhance efficiency in leasing workflows, leveraging technology and best practices to elevate both operational performance and resident satisfaction.

Day-to-Day Impact

Your work will directly influence the resident journey, from the moment a prospect expresses interest to their first day in their new space. Daily tasks include:

• Drafting and processing lease offers, reservation agreements, and EJAR contracts while tracking approvals and outstanding documents.
• Updating digital systems with real-time data to reflect lease statuses, payments, and resident milestones.
• Acting as the first point of contact for inquiries, resolving queries with clarity and professionalism, and escalating complex issues to the appropriate teams.
• Collaborating with internal teams to ensure seamless transitions for new residents, from move-in coordination to onboarding.
• Monitoring key metrics to assess leasing performance and identify areas for continuous improvement.

Why This Role Stands Out

Flow is more than a workplace—it’s a movement toward intentional living. As a Leasing Coordinator, you will:

• Grow in a Fast-Growing Industry: Contribute to a company at the forefront of redefining real estate, with opportunities to develop expertise in leasing, operations, and resident experience.
• Make a Tangible Difference: Play a critical role in shaping the resident experience, ensuring every interaction reflects Flow’s commitment to excellence and community.
• Work in a Supportive Culture: Join a collaborative team that values innovation, transparency, and the holistic well-being of both residents and employees.
• Leverage Your Skills: Combine your administrative prowess with a passion for customer service to create a seamless, resident-focused leasing process.

Ideal Candidate Profile

We are seeking a motivated professional with:

• 1-2 Years of Relevant Experience: Prior experience in administration, customer service, sales support, real estate coordination, or a similar role—preferably with exposure to EJAR contracts and residential leasing processes.
• Saudi Arabia Expertise: Proven experience working within Saudi Arabia’s real estate or hospitality landscape, with an understanding of local regulations and market dynamics.
• Technical Proficiency: Fluency in CRM systems (e.g., Salesforce), Microsoft Excel (advanced formatting, formulas, and data analysis), Google Workspace, WhatsApp, Slack, and other digital tools commonly used in real estate operations.
• Attention to Detail & Organization: A keen eye for accuracy, the ability to manage complex documentation, and the discipline to maintain orderly systems under tight deadlines.
• Communication Excellence: Exceptional written and verbal communication skills in English, with the ability to articulate complex information clearly and empathetically to diverse stakeholders.
• Adaptability & Resilience: Comfort navigating a high-paced environment, multitasking priorities, and adapting to evolving processes or resident needs with a solution-oriented mindset.
• Physical Location Requirement: Must be based in Saudi Arabia to fully engage with the team and support Flow’s operational needs.

If you are a detail-oriented, service-driven professional eager to contribute to a company that blends innovation with human-centered design, we invite you to explore this opportunity at Flow. Together, we are building the future of living—and we’d love for you to be part of it.