Receptionist

About IMETA

IMETA, a Regional Operating Unit of Boehringer Ingelheim, comprises six mid-sized Operating Units spanning India, Turkey, Southern Africa (including South Africa and Sub-Saharan regions), Northeast & West Africa, Near East & UAE, Saudi Arabia, and Gulf & East Africa (SAGEA). With a workforce representing more than 47 nationalities, IMETA stands as a dynamic hub of diverse talent, fostering collaboration to drive growth, nurture expertise, and retain top professionals. Our collective strength lies in unity and teamwork, which are pivotal to our sustained success.

The Opportunity

We are seeking a highly organized and professional Receptionist to join our team in Riyadh. This position is exclusively open to Saudi nationals and will be outsourced. The ideal candidate will serve as the first point of contact for both employees and visitors, ensuring seamless operations and exceptional customer service. Reporting directly to the Head of Finance & Administration, the Receptionist will provide essential administrative support while maintaining the highest standards of professionalism and efficiency.

Key Responsibilities

• Guest and Visitor Management: Welcome and assist employees and visitors with professionalism, ensuring a positive first impression of the organization. Manage visitor registration in compliance with local security protocols, including logging visitors in the access system, issuing visitor badges, and providing replacement badges for employees when necessary.
• Administrative Support: Handle incoming and outgoing correspondence, including mail and packages, and coordinate their distribution. Manage appointment scheduling, phone systems, and data entry tasks to support office operations.
• Document and Inventory Management: Maintain, organize, and file documents efficiently while ensuring the confidentiality of sensitive information. Oversee office supplies inventory, monitor stock levels, and place orders for replacements to ensure uninterrupted workflow.
• Safety and Compliance: Act as the designated First Aid responder and Fire Marshal, supporting emergency preparedness and ensuring adherence to workplace health, safety, and security regulations. Complete all required training, including first aid and fire safety, to uphold these critical responsibilities.
• Technology and Systems: Utilize Microsoft Office Suite and other relevant technology to perform duties efficiently. Assist with various office projects and data entry tasks as assigned.
• Professional Conduct: Uphold ethical standards, maintain confidentiality, and ensure compliance with data privacy laws and workplace regulations.

Requirements

• Must be a Saudi national.
• Bachelor’s degree or equivalent qualification.
• Minimum of 4 years of experience in an administrative role, such as Receptionist or Office Assistant.
• Prior experience in customer-facing roles is highly desirable.
• Proficiency in Microsoft Office Suite and other relevant technology is mandatory.
• First Aid and Fire Marshal certification is a strong advantage.
• Fluency in English, both written and oral, is essential.
• Proficiency in Arabic is an added benefit.
• Exceptional organizational skills, keen attention to detail, and the ability to thrive in a fast-paced environment.
• Strong communication skills with a proven ability to build and maintain professional relationships.
• Excellent time management abilities, capable of prioritizing and organizing workload effectively.
• Collaborative mindset with the capacity to work effectively with colleagues across diverse teams.

Next Steps

We invite you to submit your application for consideration. Our team will review your CV, and if your qualifications align with our requirements, you will be contacted for a screening interview. Please note that, in compliance with export control laws, Boehringer Ingelheim periodically screens business relations, including job applicants, against sanctioned party lists. Your personal data may be processed in relevant databases, including those of third-party vendors, which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring the protection of your personal data throughout this process.