Document Controller

Document Controller – Ensure Precision and Efficiency in Project Documentation

At CSI Global, a premier engineering and technical services firm specializing in Testing, Adjusting & Balancing (TAB), Testing & Commissioning (Cx), Independent Commissioning Authority (ICA), MEP diagnostics, and engineering solutions across the GCC and international markets, we are seeking a highly organized and meticulous Document Controller to join our dynamic Projects & Operations team in Riyadh, Saudi Arabia. This full-time role offers an opportunity to play a critical part in maintaining seamless project workflows by ensuring accurate, timely, and compliant document management across all phases of engineering and construction projects.

In this pivotal position, you will serve as the backbone of our document control processes, collaborating closely with project managers, engineers, consultants, contractors, and clients to uphold the highest standards of documentation integrity. Your expertise will be instrumental in streamlining project delivery, reducing errors, and ensuring full compliance with both company protocols and client-specific requirements.

Key Responsibilities

As the Document Controller, your role will encompass a wide range of essential duties, including but not limited to:

• Comprehensive Document Management: Oversee the entire lifecycle of project documentation, including technical, engineering, commercial, and administrative files, ensuring they are accurately registered, classified, and organized.
• Coordination and Distribution: Act as the central point of contact for document submission, retrieval, and distribution among CSI, clients, consultants, contractors, and other stakeholders, guaranteeing seamless communication and accessibility.
• Revision and Version Control: Maintain strict control over document revisions, ensuring only the latest approved versions are accessible to relevant teams while systematically archiving obsolete or superseded materials.
• Electronic and Physical Filing Systems: Implement and maintain both electronic and hard-copy filing systems, leveraging advanced platforms such as SharePoint, Aconex, or Autodesk Construction Cloud to enhance efficiency and accessibility.
• Transmittal and Tracking: Prepare and issue document transmittals for critical deliverables, including drawings, reports, method statements, inspection documents, and technical submissions, while meticulously tracking review and approval statuses.
• Project Support and Compliance: Assist project teams in preparing documentation for inspections, testing, commissioning, and project handover, while ensuring all activities align with CSI procedures, client requirements, and project-specific standards.
• Reporting and Analysis: Generate periodic document control reports to provide project management with actionable insights, identifying gaps such as missing, incomplete, or overdue documentation.
• Confidentiality and Integrity: Safeguard sensitive project information, maintaining the highest standards of confidentiality and data integrity throughout all documentation processes.

This role demands a blend of technical acumen, organizational prowess, and an unwavering commitment to excellence. You will thrive in a fast-paced, collaborative environment where precision and efficiency are paramount to project success.

Required Qualifications

To excel in this role, candidates must meet the following criteria:

• A Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering, or a related field.
• 3+ years of experience as a Document Controller, with a preference for candidates with background experience in MEP, construction, engineering, testing & commissioning, or infrastructure projects.
• A deep understanding of document control processes, including registers, transmittals, revision control, and tracking systems.
• Proficient proficiency in Microsoft Office, with a strong emphasis on Excel and Word.
• Experience with document management systems such as SharePoint, Aconex, Autodesk Construction Cloud, Procore, or similar platforms is highly advantageous.
• Excellent written and verbal communication skills in English, with the ability to interact effectively with diverse stakeholders.
• Exceptional attention to detail and outstanding organizational skills, coupled with the ability to manage multiple priorities in a dynamic project environment.

While not mandatory, preferred skills include:

• Specialized knowledge of MEP and Testing & Commissioning documentation.
• Familiarity with engineering drawings, technical reports, and industry-specific standards.
• A proactive approach to problem-solving and process improvement.

If you are a detail-oriented professional with a passion for ensuring seamless project documentation, we invite you to join our team at CSI Global. Your contributions will be instrumental in driving the success of our engineering projects and maintaining our reputation for excellence in the industry.