Document Management Specialist

Position Overview

Join a dynamic organization at the forefront of designing and building transformative projects and careers in the oil & gas, petrochemical, and refinery sectors. We are seeking a highly skilled Document & Data Management Specialist to play a pivotal role in ensuring the seamless flow of critical documentation and data throughout project execution. This role is integral to maintaining operational excellence, compliance, and efficiency in complex engineering environments. Our commitment to Diversity, Equity, and Inclusion (DE&I) ensures that every team member contributes to innovative solutions that drive project success.

Key Responsibilities

The Document & Data Management Specialist will be responsible for a wide range of critical functions, including:

• Document Control & Management: Develop, maintain, and update instrumentation deliverables by incorporating redline mark-ups using industry-leading software such as MicroStation or Smart Instrumentation (SI/SPI). Ensure all documentation strictly adheres to client-specific requirements and regulatory standards.
• Data & Documentation Oversight: Oversee the receipt, recording, tracking, reporting, and timely disposition of project documentation and engineering data. Implement robust systems to streamline document retrieval and minimize operational disruptions.
• Technical Support & Problem-Solving: Provide expert technical support by analyzing complex data, participating in project task force meetings, and collaborating with cross-functional teams to resolve documentation-related challenges. Serve as a trusted advisor to engineering and operations leadership on critical project assignments.
• Quality Assurance & Leadership: Review work for accuracy, completeness, and timeliness to uphold the highest standards of quality. Mentor junior personnel, ensuring their professional growth and alignment with project objectives. Deliver clear and concise presentations to stakeholders, fostering transparency and accountability.
• Stakeholder Collaboration: Act as a liaison between project teams, contractors, vendors, and internal stakeholders to facilitate seamless communication and alignment. Ensure all parties adhere to document control protocols and project milestones.

Qualifications & Experience

To excel in this role, candidates must meet the following criteria:

• Education: Bachelor’s degree in Management Information Systems (MIS), Engineering, or a related field. Advanced degrees or certifications in document control or data management are advantageous.
• Industry Experience: Minimum of 15 years of hands-on experience in document control, data management, and engineering document administration within the Engineering, Procurement, Fabrication, and Construction (EPFC) industry, with a strong focus on brownfield projects.
• Technical Proficiency: Extensive experience in establishing, implementing, and maintaining document control systems, procedures, and management plans. Advanced knowledge of engineering documentation, vendor coordination, and document management platforms, particularly Aconex. Proficiency in Microsoft Office Suite is essential.
• Leadership & Soft Skills: Proven ability to lead teams, mentor junior personnel, and collaborate effectively with diverse stakeholders. Exceptional interpersonal, communication, and problem-solving skills, with the capacity to articulate complex information clearly in both written and verbal formats.

Why Join Us?

This is an exceptional opportunity to contribute to high-impact projects in the oil & gas, petrochemical, and refinery sectors while advancing your career in a collaborative and inclusive environment. As a Document & Data Management Specialist, you will play a crucial role in shaping the success of our projects, ensuring operational efficiency, and driving innovation through meticulous documentation and data management.

We encourage all qualified professionals to apply. Only candidates who meet the specified criteria will be contacted for further consideration. Join us in building a future where excellence in documentation and data management paves the way for unparalleled project success.