Executive Assistant

Executive Assistant – High-Impact Role with a Leading Professional Services Firm in Riyadh

We are currently seeking an experienced and dynamic Executive Assistant to join the Riyadh office of a globally recognized professional services firm. This is a newly created position designed to provide high-level administrative and operational support to multiple Partners and Directors across the organization. The ideal candidate will thrive in a fast-paced, high-stakes environment, demonstrating exceptional organizational acumen, discretion, and the ability to manage complex schedules with precision. This role offers a unique opportunity to contribute to the success of a prestigious international firm while developing a broad professional network in the region.

Key Responsibilities

The Executive Assistant will serve as a trusted partner to senior leadership, ensuring seamless coordination of daily operations and strategic initiatives. Core responsibilities include:

• Strategic Calendar Management: Oversee and optimize the schedules of multiple Partners and Directors, balancing high-priority meetings, travel arrangements, and critical deadlines with meticulous attention to detail.
• Executive Support: Act as the primary point of contact for internal and external stakeholders, facilitating communication, managing correspondence, and ensuring timely follow-ups on critical matters.
• Travel Coordination: Arrange domestic and international travel logistics, including itineraries, accommodations, and expense reporting, while adhering to company policies and budgetary constraints.
• Meeting Preparation: Organize and prepare materials for executive meetings, including board meetings, client engagements, and internal strategy sessions, ensuring all stakeholders are well-informed and prepared.
• Documentation and Reporting: Draft, edit, and distribute high-level correspondence, presentations, and reports, maintaining confidentiality and professionalism at all times.
• Stakeholder Liaison: Serve as a liaison between executives and other departments, fostering collaboration and ensuring alignment with organizational goals.
• Operational Excellence: Identify process improvements to enhance efficiency within the executive support function, contributing to the overall productivity of the team.

Ideal Candidate Profile

We are looking for a proactive and polished professional who can operate with autonomy in a dynamic corporate environment. The successful candidate will possess the following qualifications and attributes:

• Nationality: Saudi Arabian (KSA) nationality is required.
• Experience: Minimum of three years of relevant experience as an Executive Assistant, Personal Assistant, or in a senior administrative role.
• Executive Support Background: Proven experience providing high-level support to Partners, Directors, or C-Suite executives in a corporate, professional services, consulting, or legal environment.
• Language Proficiency: Fluency in both English and Arabic, with exceptional written and verbal communication skills.
• Organizational Skills: Demonstrated ability to manage multiple priorities, deadlines, and complex schedules with a high degree of accuracy and efficiency.
• Professionalism: A polished, discreet, and professional demeanor, with the ability to interact confidently with senior stakeholders at all levels.
• Technical Proficiency: Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with executive support tools or CRM systems is advantageous.

Why This Role?

This position offers a compelling opportunity to work alongside industry leaders in a dynamic and fast-growing professional services firm. The Executive Assistant will play a pivotal role in shaping the operational efficiency of the Riyadh office while gaining exposure to high-profile projects and strategic initiatives. In addition to a competitive compensation package, this role provides professional development opportunities within a globally recognized organization.

If you are a highly motivated individual with a passion for executive support and a commitment to excellence, we encourage you to apply. Join our team and take the next step in your career with a firm that values your contributions and invests in your growth.