Executive Assistant

Executive Assistant – Strategic Support for Senior Leadership

Join CMA CGM Saudi Arabia as an **Executive Assistant**, where you will play a pivotal role in ensuring seamless operations, enhancing productivity, and fostering effective communication at the executive level. In this dynamic and fast-paced environment, you will provide indispensable administrative and organizational support to senior management, enabling them to focus on strategic initiatives while maintaining operational excellence.

As the backbone of executive decision-making, this role demands a blend of exceptional organizational skills, discretion, and proactive problem-solving. You will be responsible for managing high-level schedules, coordinating complex logistics, and serving as the primary liaison between leadership and internal/external stakeholders. This is an opportunity to thrive in a multicultural, results-driven organization where your contributions directly impact business success.

Key Responsibilities

• Executive Support & Coordination: Deliver high-caliber administrative support to senior management, ensuring smooth workflows and timely execution of strategic priorities. Manage and synchronize calendars, appointments, and meetings with precision, while preparing agendas, briefing materials, and executive summaries to facilitate informed decision-making.
• Strategic Communication & Documentation: Act as the primary point of contact for internal and external stakeholders, handling confidential correspondence with professionalism. Draft, organize, and follow up on reports, presentations, and critical documents, ensuring accuracy and alignment with organizational goals.
• Travel & Logistics Management: Coordinate all aspects of business travel, including flight bookings, accommodation arrangements, and itineraries, while ensuring seamless execution for executives. Manage event logistics, from corporate gatherings to high-profile visits, ensuring flawless execution.
• Operational Efficiency & Follow-Up: Monitor pending requests, approvals, and action items, ensuring deadlines are met and tasks are completed efficiently. Maintain meticulous records, including confidential executive files, while prioritizing tasks in a fast-paced environment.
• Stakeholder & Departmental Liaison: Facilitate cross-departmental collaboration by bridging communication gaps and ensuring alignment between leadership and operational teams. Leverage strong interpersonal skills to build rapport with executives, colleagues, and external partners.

Qualifications & Profile

We are seeking a detail-oriented, proactive professional with a proven track record in executive support or administrative leadership. Your expertise will be instrumental in driving efficiency and professionalism within our organization. Ideal candidates will possess:

• 3–5 years of experience in Executive Assistance, Administrative Support, or a comparable role, with a focus on supporting C-level executives or senior management.
• A Bachelor’s degree in Business Administration, Management, or a related field, complemented by a strong foundation in corporate operations.
• Exceptional organizational and time-management skills, enabling you to thrive in a high-pressure environment while maintaining composure and professionalism.
• Fluency in both Arabic and English, with impeccable written and verbal communication skills to facilitate seamless interactions across diverse stakeholders.
• Proficient proficiency in MS Office applications, particularly Outlook, Word, Excel, and PowerPoint, with an ability to leverage technology for enhanced productivity.
• A proactive, solution-oriented mindset, coupled with a high level of confidentiality, discretion, and professionalism in handling sensitive information.
• The ability to work independently while prioritizing tasks effectively, adapting to a fast-paced, multicultural environment, and contributing to a collaborative, results-driven culture.

If you are a dynamic, detail-oriented professional eager to make a meaningful impact in a global logistics leader, we invite you to apply and be part of CMA CGM’s journey toward excellence.