Administrative Assistant

Join Petroleum Wing as an Administrative Assistant and Play a Vital Role in Driving Operational Excellence

At Petroleum Wing, we are a dynamic contracting company dedicated to delivering exceptional solutions across the energy, industrial, and construction sectors. Our expertise spans construction, piping and pipe fabrication, structural works, transportation, heavy equipment rental, and manpower supply. We pride ourselves on fostering long-term partnerships built on reliability, safety, and efficiency—ensuring our clients’ complex project requirements are met with precision and professionalism.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Al Khobar. This full-time, on-site role is designed for an individual who thrives in a fast-paced environment and is committed to maintaining seamless office operations. The ideal candidate will serve as the backbone of our administrative functions, ensuring smooth communication, efficient workflows, and exceptional support for leadership and internal teams.

Key Responsibilities

In this pivotal role, you will:

• Manage and coordinate daily office operations with professionalism and efficiency, ensuring all administrative tasks are executed with precision and timeliness.
• Handle correspondence, both internal and external, with meticulous attention to detail, ensuring clarity and accuracy in all communications.
• Serve as the primary point of contact for phone inquiries, directing calls to the appropriate departments and maintaining exemplary phone etiquette.
• Organize and maintain executive calendars, scheduling meetings, appointments, and travel arrangements while ensuring alignment with company priorities.
• Prepare and distribute documents, reports, and presentations, ensuring they are error-free and professionally formatted for internal and external stakeholders.
• Leverage clerical skills to manage filing systems, data entry, and record-keeping, ensuring all information is securely stored and easily accessible when needed.
• Collaborate with internal teams and external partners to facilitate smooth workflows, coordinate logistics, and support project-related administrative tasks.
• Assist in the preparation of basic reports and administrative materials, contributing to data-driven decision-making processes.
• Maintain a high standard of confidentiality and professionalism, upholding Petroleum Wing’s commitment to integrity and client satisfaction.
• Create and sustain a professional, organized, and welcoming office environment that reflects our company’s values and operational excellence.

Why This Role Matters

As an Administrative Assistant at Petroleum Wing, you will be instrumental in shaping the efficiency and effectiveness of our office operations. Your role directly impacts how seamlessly our teams collaborate, how smoothly projects progress, and how our clients perceive our level of professionalism. This is an opportunity to grow within a respected industry leader, where your organizational skills and dedication will make a tangible difference in our daily operations and long-term success.

Qualifications and Skills

We are looking for a candidate who possesses:

• A strong foundation in Administrative Assistance and Executive Administrative Support, with a proven ability to manage multiple tasks efficiently and prioritize workloads in a dynamic environment.
• Exceptional Communication Skills, both written and verbal, to interact professionally with internal teams, executives, and external stakeholders.
• Superior Phone Etiquette and interpersonal skills, ensuring all communications reflect Petroleum Wing’s polished and professional image.
• Solid Clerical Skills, including proficiency in filing systems, data entry, document handling, and record management, with a keen eye for detail.
• Relevant experience in office administration or similar roles, particularly within contracting, construction, or industrial sectors, is highly advantageous.
• Proficient use of office software, including word processing (e.g., Microsoft Word), spreadsheets (e.g., Excel), email management, and scheduling tools (e.g., Outlook).
• Strong organizational and time-management skills, enabling you to handle competing priorities and meet deadlines with consistency.
• A diploma or degree in Business Administration, Office Management, or a related field is a significant asset, along with demonstrated proficiency in English. Fluency in Arabic is considered a plus.
• Ability to work on-site in Al Khobar, demonstrating adaptability and a commitment to our operational needs.

If you are a detail-oriented professional with a passion for administrative excellence and a desire to contribute to a leading contracting company, we invite you to apply and be part of Petroleum Wing’s journey toward sustained success.