Sales Administrator

Join Our Dynamic Sales Team as a Sales Administrator

At Professional Services Co., we are a forward-thinking organization dedicated to delivering exceptional service excellence across diverse industries. Our commitment to professionalism, operational efficiency, and client satisfaction drives every aspect of our business. As a key member of our sales team, you will play a pivotal role in ensuring seamless order processing, maintaining accurate records, and fostering strong relationships with both internal and external stakeholders. This is an opportunity to thrive in a collaborative, growth-oriented environment where your contributions directly impact our success.

We are seeking a detail-oriented and proactive Sales Administrator to join our team in Jeddah. In this full-time, on-site role, you will serve as the backbone of our sales operations, bridging the gap between customers and internal teams to drive efficiency and enhance customer experiences. If you thrive in a fast-paced environment and are passionate about supporting sales initiatives with precision and professionalism, we invite you to explore this exciting opportunity.

Key Responsibilities

As a Sales Administrator, your role will be instrumental in maintaining the momentum of our sales cycle. Your day-to-day responsibilities will include:

• Order Processing and Quotation Management: Efficiently handle order processing, prepare accurate quotations, and ensure seamless transitions from inquiry to fulfillment.
• Customer and Stakeholder Coordination: Act as a liaison between customers and internal departments, addressing inquiries promptly and ensuring a high level of responsiveness and satisfaction.
• Documentation and Record-Keeping: Maintain meticulous records in our systems, organize documentation, and prepare comprehensive reports to support sales activities and operational decision-making.
• Event and Meeting Support: Assist in scheduling meetings, coordinating sales-related events, and ensuring all logistical details are handled with professionalism and attention to detail.
• Sales Activity Follow-Up: Monitor and follow up on sales activities to ensure timely progress and identify opportunities for improvement.
• Collaborative Problem-Solving: Work closely with sales and operations teams to resolve issues, streamline processes, and contribute to a culture of continuous improvement.

Your role will not only enhance operational efficiency but also contribute to our reputation for delivering exceptional service, making you an invaluable part of our team.

What We Look For

We are searching for a motivated individual who combines strong administrative skills with a customer-centric mindset. The ideal candidate will possess:

• Exceptional Customer Service Skills: A proven ability to deliver responsive, client-focused support that exceeds expectations and fosters long-term relationships.
• Effective Communication: Strong verbal and written communication skills to interact seamlessly with customers, colleagues, and stakeholders across all levels of the organization.
• Sales Support Experience: Hands-on experience in order processing, quotation preparation, and sales documentation, with a keen eye for accuracy and detail.
• Administrative Proficiency: Expertise in organizing files, managing schedules, and maintaining up-to-date records to support both sales and operational workflows.
• Technical Adeptness: Proficiency in office software (e.g., Microsoft Office) and familiarity with data entry tools to ensure smooth and efficient operations.
• Organizational Excellence: Outstanding organizational abilities and the capacity to manage multiple tasks simultaneously without compromising quality or deadlines.
• Collaborative Spirit: A team player who thrives in a collaborative environment, working harmoniously with sales and operations teams to achieve shared goals.
• Educational Background: A diploma or bachelor’s degree in business, administration, or a related field is preferred. Prior experience in sales administration or customer support is a significant advantage.

At Professional Services Co., we believe in investing in our team’s growth. This role offers a dynamic work environment where you can develop your skills, take on new challenges, and contribute meaningfully to our continued success. If you are eager to make an impact and grow within a professional, supportive organization, we encourage you to apply and be part of our journey.