Executive Assistant, CEO Office

Executive Assistant, CEO Office – Strategic Leadership Support

Join Sapphire, a cutting-edge joint venture based in the Special Integrated Logistics Zone (SILZ) in Riyadh, where innovation meets industrial excellence. As the Senior Executive Assistant to the CEO, you will play a pivotal role in driving operational efficiency, strategic alignment, and high-level governance within one of Saudi Arabia’s most dynamic manufacturing ventures focused on industrial robotics and smart automation. This is more than an administrative role—it’s a strategic partnership designed to elevate executive decision-making, enhance stakeholder engagement, and ensure seamless execution across all business functions.

In this high-impact position, you will serve as the CEO’s trusted confidant and operational backbone, ensuring that every priority, commitment, and strategic initiative is managed with precision, confidentiality, and professionalism. Your ability to anticipate needs, streamline workflows, and deliver actionable insights will be instrumental in shaping Sapphire’s trajectory as a leader in next-generation automation and industrial innovation.

Key Responsibilities

Your role will encompass a blend of executive support, strategic coordination, and analytical leadership, requiring a blend of administrative mastery and business acumen. Below are the core areas where you will make a tangible difference:

• Executive Leadership Support

Act as the CEO’s primary liaison, providing unparalleled support across daily operations, strategic initiatives, governance requirements, and stakeholder engagements. Your responsibilities will include:

• Serving as the central hub for all CEO-directed actions, ensuring seamless coordination, documentation, and follow-up on matters ranging from high-level business decisions to operational commitments.
• Anticipating the CEO’s needs by proactively preparing briefs, reports, and actionable insights, while maintaining the highest standards of confidentiality and professionalism.
• Managing correspondence, meeting agendas, and executive communications with impeccable attention to detail and timeliness.
• Strategic Action Tracking and Follow-Up

Develop and maintain robust action trackers to monitor CEO priorities, Board and Executive Committee decisions, shareholder requests, and key operational initiatives. Your contributions will include:

• Creating and updating dynamic action trackers that include owners, deadlines, dependencies, risks, and progress updates to ensure accountability across all levels of the organization.
• Collaborating closely with Company Management, function heads, and employees to drive timely completion of assigned tasks while fostering a culture of ownership and responsibility.
• Generating regular status updates, dashboards, and summaries for CEO review, and escalating critical delays or risks with clarity and urgency.
• Executive Reporting and Data Analytics

Leverage your proficiency in Excel, PowerPoint, and other analytical tools to design and maintain management dashboards, progress reports, and executive trackers. Your role will involve:

• Consolidating data from diverse functions into clear, visually compelling, and executive-ready reports that highlight key performance indicators (KPIs), risks, and strategic progress.
• Identifying gaps, inconsistencies, or missing information to ensure reports are accurate, insightful, and aligned with the CEO’s strategic vision.
• Preparing concise decision briefs, executive highlights, and analysis to support informed, data-driven decision-making.
• Board, Executive Committee, and Governance Support

Play a critical role in preparing for Board of Managers meetings, Executive Committee sessions, shareholder engagements, and other governance forums by:

• Coordinating meeting materials, agendas, and supporting documents to ensure alignment with strategic objectives and regulatory requirements.
• Facilitating seamless communication between the CEO, Board members, shareholders, and external partners.
• Ensuring all governance-related processes are executed with the utmost professionalism and confidentiality.

Why This Role Matters

This is not just an administrative position—it’s a strategic partnership that will directly impact Sapphire’s ability to innovate, execute, and lead in the industrial automation sector. The ideal candidate will bring a blend of organizational excellence, business foresight, and a commitment to driving operational efficiency. If you thrive in a dynamic, high-stakes environment and are passionate about supporting visionary leadership, we invite you to be part of Sapphire’s journey in shaping the future of smart manufacturing in Saudi Arabia.

Join us in redefining industrial capabilities and becoming an integral part of a team that is committed to excellence, innovation, and strategic growth.