Executive Assistant, CEO Office

Executive Assistant, CEO Office – Strategic Leadership Support in a Cutting-Edge Industrial Venture

Join Sapphire, a pioneering joint venture based in the Special Integrated Logistics Zone (SILZ) in Riyadh, where innovation meets industry transformation. As the **Executive Assistant to the CEO**, you will play a pivotal role in shaping the future of smart manufacturing and automation in the Kingdom of Saudi Arabia. This dynamic position demands a highly organized, proactive, and business-savvy professional who thrives in a fast-paced, high-impact environment. You will serve as the CEO’s trusted partner, ensuring seamless execution of strategic initiatives, governance responsibilities, and stakeholder engagements with precision and discretion.

This is not merely an administrative role—it is a strategic partnership designed to elevate decision-making, enhance accountability, and drive operational excellence across Sapphire’s leadership team. The ideal candidate will combine exceptional organizational skills with a keen business acumen, leveraging advanced tools like Excel, PowerPoint, and Word to create actionable insights, executive reports, and governance materials that empower leadership at every level.

Key Responsibilities

In this influential role, your responsibilities will span multiple critical domains, ensuring the CEO’s priorities are executed with clarity, efficiency, and professionalism:

• Executive Support and Strategic Coordination
  Act as the CEO’s primary liaison, managing daily priorities, strategic matters, governance requirements, and stakeholder communications with unwavering professionalism. Serve as the central hub for all CEO-directed actions, ensuring seamless coordination, documentation, and follow-up across Board meetings, Executive Committee engagements, and high-stakes stakeholder interactions. Proactively anticipate needs by preparing concise briefs, actionable insights, and executive-ready materials, all while maintaining strict confidentiality and discretion.
• Action Tracking and Performance Accountability
  Develop and maintain sophisticated action trackers for CEO priorities, Board resolutions, and strategic initiatives, including owners, deadlines, dependencies, and progress updates. Collaborate closely with Company Management and function heads to monitor action completion, escalate critical delays, and ensure accountability without encroaching on operational authority. Generate regular status dashboards and summaries to provide the CEO with real-time visibility into key performance indicators and operational readiness.
• Executive Reporting and Data-Driven Insights
  Design and refine dynamic management dashboards, progress reports, and executive trackers using advanced tools to highlight KPIs, risks, and strategic trends. Consolidate cross-functional inputs into polished, executive-ready reports, identifying gaps or inconsistencies to support informed decision-making. Craft concise decision notes, briefing papers, and executive highlights that distill complex information into actionable intelligence, fostering continuous improvement in reporting quality and clarity.
• Board, Governance, and Stakeholder Engagement
  Play a critical role in preparing the CEO for Board of Managers meetings, Executive Committee sessions, and shareholder engagements by coordinating materials, agendas, and follow-up actions. Ensure alignment with governance standards while supporting the CEO in delivering impactful presentations and strategic communications to internal and external stakeholders.

The Executive Assistant to the CEO is more than a support function—it is a strategic enabler. This role demands a blend of administrative excellence, business foresight, and unwavering integrity. If you are a detail-oriented professional with a passion for driving organizational success, we invite you to be part of Sapphire’s journey in redefining industrial capabilities in the Kingdom.