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Executive Secretary – Strategic Leadership Support

Join our dynamic organization as the **Executive Secretary to the CEO**, where you will play a pivotal role in ensuring seamless operational excellence and strategic alignment for our leadership team. In this high-impact position, you will serve as the trusted right-hand of the CEO, managing critical administrative functions with precision, discretion, and professionalism. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and is committed to elevating executive efficiency while supporting the company’s vision and growth initiatives.

As the Executive Secretary, you will be instrumental in maintaining the CEO’s schedule, prioritizing strategic priorities, and facilitating smooth communication—both internally and externally. Your expertise will directly contribute to the company’s operational success by ensuring that every meeting, document, and decision aligns with MRC Company’s overarching objectives. This is more than an administrative role; it is a strategic partnership that demands integrity, adaptability, and a proactive mindset.

Key Responsibilities

• Executive Calendar & Scheduling: Masterfully manage the CEO’s calendar, coordinating high-level meetings, appointments, and travel arrangements with meticulous attention to detail. Ensure alignment with strategic priorities and maintain flexibility to accommodate evolving leadership needs.
• Document & Communication Management: Draft, review, and finalize executive-level documents, reports, presentations, and correspondence with clarity and professionalism. Serve as the primary liaison for internal and external communications, ensuring consistency and accuracy in all communications.
• Board & Leadership Coordination: Lead the preparation and execution of board meetings, including agenda development, minute-taking, action item tracking, and follow-up coordination. Facilitate transparent and efficient decision-making processes at the executive level.
• Confidentiality & Strategic Support: Handle sensitive information with the utmost discretion, ensuring compliance with corporate policies and data protection standards. Support the CEO in tracking strategic initiatives, project deadlines, and cross-functional collaborations to drive organizational progress.
• Travel & Logistics Management: Plan and execute complex travel arrangements, including visa coordination, hotel bookings, flights, and transportation logistics. Prepare and reconcile expense reports with accuracy and efficiency.
• Strategic Execution & Problem-Solving: Assist in monitoring the execution of strategic roadmaps, facilitating timely decision-making, and ensuring alignment with growth, compliance, and transformation objectives. Act as a proactive problem-solver, addressing challenges with diplomacy and resourcefulness.
• Special Assignments: Support ad-hoc initiatives and special projects as directed by the CEO, demonstrating versatility and adaptability in a dynamic leadership environment.

Qualifications & Experience

We are seeking a highly qualified candidate with a blend of administrative expertise and strategic insight. The ideal candidate will possess:

• Education: A Bachelor’s degree in Business Administration, Executive Support Services, or a related field. Advanced certifications in Executive Assistance, Office Management, or Board Secretariat are highly valued.
• Experience: Minimum of 3–6 years of experience as an Executive Secretary or similar role, with direct support to senior executives. Proven track record in managing complex schedules, confidential information, and high-stakes communications.
• Technical Proficiency: Advanced mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and proficiency in AI tools (e.g., Claude, GPT) for enhanced productivity and workflow optimization.
• Key Skills:
• Exceptional organizational and time management skills to thrive in a fast-paced environment.
• Strong written and verbal communication abilities in English, with a polished and professional demeanor.
• High attention to detail, multitasking capabilities, and the ability to prioritize competing demands.
• Unwavering discretion, integrity, and diplomatic finesse in handling sensitive matters.
• Problem-solving aptitude and the ability to anticipate needs before they arise.

If you are a detail-oriented professional with a passion for strategic support and a commitment to excellence, we invite you to apply and be part of our leadership team at MRC Company. Your role will not only elevate executive efficiency but also contribute meaningfully to the company’s vision of innovation and growth.