Project Administrator

Join Saipem and Drive Impactful Project Delivery in the Energy Sector

At Saipem, we are a global leader in engineering and construction for the energy and infrastructure sectors, committed to delivering transformative onshore and offshore projects worldwide. As part of our Offshore Business Line, we are seeking a dynamic and organized Project Administrator to join our Offshore project team in Dhahran, Saudi Arabia. Your role will be pivotal in ensuring seamless project execution, fostering collaboration, and maintaining rigorous documentation standards to support our mission of enabling the energy transition toward Net Zero.

In this strategic position, you will serve as the backbone of project administration, providing indispensable support to the Project Manager and the broader Project Management Team. Your expertise will be essential in maintaining operational efficiency, facilitating clear communication, and ensuring all project deliverables are met with precision and timeliness.

Key Responsibilities

As the Project Administrator, your responsibilities will include, but are not limited to:

• Documentation and Record Management: Maintain, organize, and archive comprehensive project documentation, correspondence, and records in strict adherence to company procedures and regulatory standards. Ensure full traceability and accessibility of all project-related materials.
• Meeting and Coordination Support: Coordinate project meetings with meticulous attention to scheduling, agenda preparation, and distribution of actionable outputs. Prepare and track action registers, meeting minutes, and follow-up actions to ensure accountability and progress.
• Reporting and Communication: Assist in the preparation of project reports, presentations, dashboards, and periodic management updates. Support the Project Controls team in collecting progress information and compiling routine reports to keep stakeholders informed.
• Stakeholder Interface: Facilitate communication among project team members, subcontractors, vendors, and clients. Manage project distribution lists and maintain detailed communication logs to ensure transparency and alignment.
• Document Control and Transmittals: Oversee document transmittals, ensuring proper control, filing, and archiving. Monitor project deliverables, deadlines, and key milestones to support timely project completion.

What We Are Looking For

We are seeking a detail-oriented professional with a passion for project administration and a commitment to excellence. Ideal candidates will possess:

• Education: A Diploma or Bachelor’s Degree in Business Administration, Project Management, or a related field.
• Experience: 3-5 years of hands-on experience in project administration, document control, or project support roles. Familiarity with complex projects in the energy or infrastructure sectors is a significant advantage.
• Technical Proficiency: Proficiency in Microsoft Office Suite, including advanced skills in Excel, Word, PowerPoint, Outlook, and Teams. Experience with project management tools or software is a plus.
• Language: Fluent in English, both written and spoken.

Why Join Saipem?

At Saipem, we offer more than just a career—we offer a platform for professional growth and meaningful impact. Our One Saipem Way philosophy emphasizes soft skills development, innovation, and collaboration to achieve shared goals. You will benefit from:

• A permanent contract with a globally recognized company.
• A comprehensive benefits package designed to support your well-being and career aspirations.
• Opportunities for career advancement and continuous learning in a dynamic, multicultural environment.
• Engagement in sustainability-driven projects that contribute to the global energy transition.
• A culture that embracing diversity and fosters mutual respect, inclusion, and innovation.

Saipem operates in diverse and sometimes challenging environments, with a steadfast commitment to safety and sustainability. Your role will not only support critical projects but also contribute to our collective mission of preserving the natural ecosystem while advancing technological innovation.

If you are passionate about project administration, thrive in collaborative environments, and are eager to make a difference in the energy sector, we invite you to apply. Your expertise will be instrumental in shaping the future of global infrastructure and sustainability.

Join us in Dhahran, Saudi Arabia, and be part of a team that is engineering a sustainable future—one project at a time.