Secretary

About Saipem

Join Saipem and play a pivotal role in engineering a sustainable future. As a global leader in engineering and construction for the energy and infrastructure sectors, we specialize in delivering complex onshore and offshore projects worldwide. Our commitment to technological innovation as "One Company" unites over 30,000 professionals from more than 130 nationalities, operating across 50 countries. Together, we drive the energy transition toward Net Zero, ensuring that your expertise contributes to shaping a greener, more sustainable world.

Position Overview

We are seeking a highly organized and proactive Secretary to join the Administrative Support Team within the PMT Uthmaniyah Project. In this role, you will provide essential administrative and organizational support to ensure the smooth operation of the office and seamless coordination with our esteemed client, Saudi Aramco. Your responsibilities will encompass a wide range of tasks designed to facilitate efficient communication, scheduling, and documentation, all while maintaining the highest standards of professionalism.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative assistance to maintain the efficiency of the office, department, or organization, ensuring all operations run smoothly.
• Calendar and Meeting Management: Assist the senior secretary in coordinating appointments, scheduling meetings, and managing calendars to optimize productivity.
• Liaison Role: Act as a critical point of contact between Saudi Aramco (Client) and external vendors or sub-contractors, facilitating clear and timely communication.
• Routine Office Tasks: Handle essential administrative duties, including drafting formal letters, managing phone inquiries, and coordinating travel arrangements and accommodations for senior team members.
• Communication Management: Answer incoming calls, sort and respond to emails, and prepare formal letters or memos on behalf of the team to ensure professional correspondence.

Qualifications and Skills

To excel in this role, you should possess the following qualifications and attributes:

• Education: A Diploma or Bachelor’s degree in Business Administration or a relevant field.
• Experience: A minimum of 1 to 4 years in an administrative or secretarial role, preferably within a corporate or project-based environment.
• Languages: Fluency in both Arabic and English, with excellent written and verbal communication skills in both languages.
• Technical Proficiency: Strong working knowledge of Microsoft Office operating systems, including Word, Excel, and Outlook, with the ability to quickly adapt to new software tools.

What We Offer

At Saipem, we are committed to fostering a supportive and inclusive work environment that values your growth and well-being. In return for your dedication, we provide:

• Permanent Contract: A stable and long-term employment opportunity with a globally recognized organization.
• Comprehensive Benefits Package: Enjoy a robust benefits package tailored to your needs, including [insert local benefits].
• Hybrid Working Model: Benefit from flexible working arrangements, including smart working options and adaptable hours, to achieve a healthy work-life balance.
• Career Development: Leverage our One Saipem Way soft skills model, which emphasizes skill development, career progression, and opportunities to innovate through complex challenges. We encourage open communication, collaboration, and shared goal achievement.
• Diversity and Inclusion: Join a culture that thrives on mutual respect, collaboration, and inclusion, where diverse perspectives drive innovation and progress.
• Safety and Sustainability: Contribute to projects that prioritize the health and safety of people and the preservation of the natural ecosystem, aligning with our commitment to sustainable development.

Location

This position is based at Amaad Business Park, offering a dynamic and professional work environment.

Join Us

If you are a detail-oriented professional with a passion for administrative excellence and a desire to contribute to meaningful projects, we encourage you to apply. Even if you feel you may not perfectly match every requirement, we welcome your spontaneous application through our dedicated form. At Saipem, we believe that every perspective adds value, and we are committed to fostering an environment where everyone can thrive.

For more information about our company, culture, and career opportunities, visit our career page or follow us on Instagram.

Note: In accordance with the Kingdom of Saudi Arabia's Personal Data Protection Law (PDPL) and Royal Decree No. M/148 dated 05/09/1444H (27 March 2023), all interested candidates are invited to review our privacy policy as outlined in articles 13 and 14 of the D.Lgs 196/03 and article 13 of the GDPR 679/16.