Administrative Assistant

About the Role

Join Hamood H. Al-Hammad Group Holding, a distinguished and strategically positioned organization with a rich history dating back to 1962. As an Administrative Assistant, you will play a pivotal role in maintaining the efficiency and professionalism of our Eastern Region office. This full-time, on-site position is designed to support daily operations, facilitate seamless communication, and ensure that all administrative functions are executed with precision and reliability. Your contributions will directly support our leadership team and contribute to the continued success of our organization, which has built strong, long-standing partnerships with industry leaders such as Saudi Aramco and Saudi Electricity Company.

Key Responsibilities

As an Administrative Assistant, your core responsibilities will include:

• Office Operations Management: Oversee daily office functions, including handling incoming and outgoing phone calls, greeting visitors, and maintaining a welcoming and professional office environment.
• Documentation and Filing: Organize, manage, and maintain filing systems, ensuring that all documents are accurately filed, easily accessible, and compliant with company standards.
• Scheduling and Coordination: Manage calendars, schedule meetings, and coordinate appointments for executive-level staff, ensuring optimal time management and minimal scheduling conflicts.
• Executive Support: Provide high-level administrative assistance to senior leadership, including preparing correspondence, drafting reports, and facilitating internal communications to enhance operational efficiency.
• Data Entry and Record Keeping: Perform accurate data entry tasks, maintain records, and ensure that all information is up-to-date and readily available for reference.
• Resource Management: Monitor and replenish office supplies, coordinate with vendors for procurement, and ensure that all resources are well-organized and readily available to support team productivity.
• Timesheet Preparation: Accurately prepare and submit timesheets, ensuring compliance with company policies and payroll requirements.
• Graphic Design Support: Utilize graphic design skills to create professional presentations, reports, and visual materials as needed to support business communications.
• Technology Adaptability: Demonstrate a willingness to learn and adapt to new technologies and software tools to enhance administrative processes and improve overall efficiency.

Qualifications and Skills

To excel in this role, candidates should meet the following qualifications and possess the following skills:

• Administrative and Clerical Proficiency: Strong background in office administration, including document management, filing systems, and clerical tasks.
• Executive Support Experience: Proven ability to provide high-level administrative support to executives, including scheduling, correspondence, and meeting coordination.
• Communication Excellence: Exceptional verbal and written communication skills, with the ability to interact professionally with internal teams, clients, and visitors. Fluency in both English and Arabic is required.
• Technical Competency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other common office software. Basic data entry skills are essential.
• Organizational Agility: Strong organizational skills, meticulous attention to detail, and the ability to prioritize tasks effectively in a fast-paced environment.
• Collaboration and Adaptability: Ability to work on-site in the Eastern Region and collaborate seamlessly with diverse teams. Experience in the contracting or related industries is a plus.
• Professional Experience: Minimum of 2 to 5 years of relevant experience in an administrative or office support role.

Why Join Us?

At Hamood H. Al-Hammad Group Holding, we value stability, reliability, and long-term partnerships. As an Administrative Assistant, you will be part of a reputable organization that prioritizes quality and professionalism. This role offers the opportunity to contribute to a dynamic and growing company while developing your administrative and executive support skills in a structured and supportive environment. If you are a detail-oriented professional with a passion for organizational excellence, we encourage you to apply and become an integral part of our team.